TO: Mayor and Members of City Council
THRU: Adam Lindsay, Assistant City Manager
FROM: Sheila Thomas-Ambat, Public Services Director
Michael Gibson, Parks, Recreation and Maintenance Director
DATE: May 28, 2024
RE:
Title
Adoption of a Resolution Authorizing a Municipal Agreement with the North Carolina Department of Transportation for Mowing of State Highway System Roadways within the City
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal IV: Desirable Place to Live, Work and Recreate
Executive Summary:
The North Carolina Department of Transportation (NCDOT) has proposed two municipal agreements to continue contracting with the City to perform street sweeping and mowing along state-owned roadways within the City.
The municipal agreements outline the scopes of service and reimbursement levels for these maintenance activities. Council is asked to adopt resolutions authorizing execution of the two agreements by the City Manager.
Background:
Historically, the NCDOT has contracted with the City to sweep and mow along roadways, inside the city limits, owned by the NCDOT.
The NCDOT has proposed two new municipal agreements to contract for these activities for one-year from the date of the agreement. The agreements include options for up to four one-year extension options. The mowing and sweeping will be performed on the routes as outlined in Attachment A to each agreement and the reimbursement levels are outlined in Attachment B to each agreement. The routes and/or costs may be amended each year as mutually agreed to by the City and NCDOT.
The proposed agreements identify specific reimbursement amounts for various activities and include not-to-exceed reimbursement limits of $125,990.89 for sweeping and $156,167.56 for mowing.
Issues/Analysis:
In order to receive payment, it is necessary for City Council to approve the resolutions authorizing the execution of the municipal agreements for ...
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