TO: Mayor and Members of City Council
THRU: Adam Lindsay, Assistant City Manager, ICMA-CM
FROM: Blair Hinkle, Construction Management Capital Program Manager
Bryan Roof, Owner Advisor/Project Executive, Cumming Group
DATE: June 2, 2025
RE:
Title
Fire Station 16 - Project Delivery Approach
end
COUNCIL DISTRICT(S):
Council District(s)
District 2
b
Relationship To Strategic Plan:
Goal I: Safe & Secure Community
Executive Summary:
The Fire Station 16 project team is considering the most appropriate delivery method for the project, choosing between Construction Manager at Risk (CMAR) and Single-Prime Lump Sum. The project team, including the Owner’s Advisor Cumming Group and Designer Davis Kane, recommends CMAR due to its qualifications-based selection, which may attract more contractors and ensure better project delivery through experienced bidders. This agenda item aims to introduce Cumming Group as the Owner’s Advisor and seek City Council’s concurrence on pursuing CMAR for the project.
Background:
Currently at around 30% design, Fire Station 16 is a two-bay, 10,500 square-foot fire station located on Cedar Creek Road. At this point, it is necessary to determine the method by which this project will be delivered - Construction Manager at Risk (CMAR) or Single-Prime Lump Sum (low bid).
As directed by Council, the Fire Station 16 project will utilize an Owner’s Advisor (OA), Cumming Group, in order to assist the City’s project manager in the delivery of the project. One of the elements of the OA’s scope is to make a recommendation, along with the project designer, Davis Kane, on the preferred delivery method. The project team has conferred to discuss options and wishes to bring their recommendation to the City Council for concurrence.
Issues/Analysis:
The City’s project team - made up of the City project manager, Owner’s Advisor Cumming Group, Designer Davis Kane, and Facilities Program Manager Freese and Nichols - has reviewed the Fire Station 16 project in the context of delivery methodology and determined that the project will benefit from the use of CMAR for several reasons.
Due to the challenging bid environment, CMAR may allow the City to cast a wider net in terms of finding interested contractors who operate in the CMAR space. Further, because CMAR is a qualifications-based selection rather than low bid, it will allow the City to appropriately vet interested contractors, thereby providing a higher likelihood of the contractor successfully delivering the project based on documented experience and past project performance.
The purpose of this agenda item is to introduce Cumming Group as the Fire Station 16 project OA, to provide an overview of benefits and risks of using CMAR versus Single-Prime Lump Sum delivery, and to gain concurrence from the City Council on the staff recommendation to pursue CMAR for this project.
Budget Impact:
Options:
1. Authorize staff to use CMAR in the delivery of the Fire Station 16 project and to proceed with procurement of a CMAR for the project.
2. Do not authorize staff to use CMAR for Fire Station 16 and provide further guidance.
Recommended Action:
Use CMAR in the delivery of the Fire Station 16 project and proceed with procurement of a CMAR for the project.
Attachments:
PowerPoint Presentation