TO: Mayor and Members of City Council
THRU: Marion J. Noland, Interim CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: May 22, 2023
RE:
Title
Bid Recommendation - Excitation System in Steam Turbine Generator at BWGP
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the purchase of the Excitation System in Steam Turbine Generator at the Butler Warner Generation Plant. The recommended lowest responsive, responsible bidder is Nexus Controls, LLC, Longmont, CO, in the total amount of $334,824.00.
Background:
The Fayetteville Public Works Commission, during their meeting on May 10, 2023, approved the bid recommendation to award the bid for the purchase of the Excitation System in Steam Turbine Generator at the Butler Warner Generation Plant to Nexus Controls, LLC, Longmont, CO, the lowest responsive, responsible bidder, in the total amount of $334,824.00, and to forward the recommendation to the City Council for approval.
Bids were received on March 30, 2023.
BIDDERS TOTAL COST
Nexus Controls, LLC, Longmont, CO $334,824.00
Hughes Technical Services, LLC, Lancaster, PA $360,811.04
ABB Ltd., Cary, NC $390,856.00
HPI Energy Services, Tomball, TX $672,371.10
Issues/Analysis:
Notice of the bid was advertised through PWC’s normal channels on February 7, 2023, with a bid date of March 30, 2023. PWC held a mandatory pre-bid meeting on February 28, 2023. *The total cost is based on three (3) of the (5) items for which PWC requested pricing from bidders. This award is for (1) delivery and installation of the excitation system, (2) training on the excitation system for the Butler-Warner Generation Plant personnel, and (3) spare parts as specifically described in the awarded bid. PWC staff has determined that PWC has a need at this time only for the previously items specified. PWC staff recommends that the Commission approve the award to the lowest responsive, responsible bidder for the items referenced above, which is in the best interest of PWC, being Nexus Controls LLC. SDBE/Local Participation: Nexus Control, LLC, Longmont, CO, is not classified as a SDBE or minority or woman owned business.
Budget Impact:
Funding for this project will be from Generation Plant budget (001.0170.080215300)
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the purchase of the Excitation System in Steam Turbine Generator at the Butler Warner Generation Plant to Nexus Controls, LLC, Longmont, CO, the lowest responsive, responsible bidder in the total amount of $334,824.00.
Attachments:
Bid Recommendation - Excitation System at Butler Warner; Excitation System at Butler Warner - Analysis of Recommendation