TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: March 25, 2024
RE:
Title
PWC - Bid Recommendation - Re-Advertisement for Procurement and Construction of Gillespie B1.9 Solar PV Utility Station
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Re-Advertisement for the Procurement and Construction of Gillespie B1.9 Solar PV Utility Station. The lowest responsive, responsible bidder is Oral’s Construction Company, Inc., Maxton, NC, in the total amount of $3,439,364.87.
Background:
The Fayetteville Public Works Commission, during their meeting on March 13, 2024, approved the bid recommendation to award base bid for the Re-Advertisement for the Procurement and Construction of Gillespie B1.9 Solar PV Utility Station to Oral’s Construction Company, Inc., Maxton, NC, the lowest responsive, responsible bidder, in the total amount of $3,439,364.87. The Commission also approved to forward this recommendation to City Council for approval.
BIDDERS TOTAL PRICE
Oral’s Construction Company, Inc., Maxton, NC $3,439,364.87
Bowlin Group, LLC, Walton, KY $8,877,939.00
Issues/Analysis:
This project requires the contractor to procure, install, interconnect to PWC’s distribution grid, test, and commission a utility scale turn-key 1.9 MW (AC) solar photovoltaic generating station to be located at 3858 Gillespie Street in Fayetteville. The construction contract will have a contract term of three hundred sixty-five (365) calendar days from the Notice to Proceed date.
Notice of the bid was advertised through PWC’s normal channels on September 29, 2023, with an initial bid opening date of October 31, 2023. The solicitation was readvertised on November 22, 2023, due to the minimum number of bids received being below the General Statute requirement. The readvertisement bid opening date was set to Tuesday, January 16, 2024. Bids were solicited from six (6) bidders. PWC received two (2) bids for this project, which were evaluated by the Electric Engineering and Procurement departments.
MWDBE/Local Participation: Oral’s Construction Company, Inc., Maxton, NC is a MWDBE business. They anticipate $239,688.00 in MWDBE spend for electrical and site prep needs. They also anticipate $285,221.00 in SLS spend and $43,914.00 with other local venders for various construction needs
Budget Impact:
The Project is funded through account string 103.0000.0435.2309730-02.341000.CPR1000519
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the contract for the Re-Advertisement for the Procurement and Construction of Gillespie B1.9 Solar PV Utility Station to Oral’s Construction Company, Inc., Maxton, NC, in the total amount of $3,439,364.87, the lowest responsive, responsible bidder. The City Council authorizes the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its purchase and construction.
Attachments:
Bid Recommendation - Readvertisement for Procurement and Construction of Gillespie B1.9 Solar PV Utility Station