TO: Mayor and Members of City Council
THRU:
FROM: Council Member Shaun McMillan
DATE: June 1, 2026
RE:Title
Council Member Agenda Item Request - Technology Governance Framework Development - Council Member McMillanTitle
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COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 1 - Safe & Secure Community
Goal 6 - Collaborative Citizen Engagement
Priority 1 - Ongoing Commitment to Comprehensive Approach to Community Safety
Executive Summary:
In order to develop a technology governance framework for City of Fayetteville, Council directs staff to conduct research and return with recommendations on the following:
1. Technology Inventory and Contract Review - All AI/surveillance tools contracted or in use, Contract terms, costs, and data sharing agreements; confirm whether the City can opt out of the national shared database and document implications if not.
2. Policy Gap Analysist - Suggest following IACP Nine-Pillar Framework to assess each technology against: Specification of Use; Policies and Procedures; Privacy and Data Quality; Data Minimization; Performance Evaluation’ Transparency and Notice; Security; Data Retention and Use; Auditing and Accountability
3. Bias, Accuracy, and Civil Rights Assessment - understand active litigation against vendor and City liability exposure
4. Community Transparency and Oversight - How will residents be notified these technologies are in use? Does an independent auditing mechanism exist? If not, what would it require? Deliverable will be a staff report to Council along with recommended ordinance language and/or administrative policy options.
Background:
This request was informed by the National Legue of Cities (NLC) Public Safety Committee, International Association of Chiefs of Police (IACP) and Georgetown University’s Justice and AI Tracker (JAI-T) who presented best practices and cautionary findings. The City of Fayetteville currently deploys or contracts AI-Assisted and automated surveillance technologies without a City Council-adopted governance framework. This request directs staff to close that gap.
Key resources for staff research:
• IACP Technology Policy Framework: <https://www.theiacp.org/sites/default/files/all/i-j/IACP%20Technology%20Policy%20Framework%20January%202014%20Final.pdf>
• IACP AI Resource Hub: <https://www.theiacp.org/working-group/artificial-intelligence-resource-hub>
• Georgetown University Justice and AI Tracker (JAI-T): www.jai-t.com <http://www.jai-t.com>
Issues/Analysis:
Budget Impact:
Options:
Recommended Action::Recommended Action
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Attachments:
Council Member Agenda Item Request