TO: Mayor and Members of City Council
THRU: David W. Trego, CEO/General Manager
Public Works Commission of the City of Fayetteville
FROM: Fayetteville Public Works Commission
DATE: June 26, 2017
RE:
Title
Bid Recommendation - Water and Water Reclamation Chemicals
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the purchase of Water and Water Reclamation Chemicals. The recommended lowest responsive, responsible bidders meeting specifications are listed below (with the option to purchase additional quantities within a one-year period upon the agreement of both parties).
Background:
The Fayetteville Public Works Commission, during their meeting of June 14, 2017, approved the following bid recommendation to award the purchase of Water and Water Reclamation Chemicals (with the option to purchase additional quantities within a one-year period upon the agreement of both parties) to the bidders listed below, the lowest responsible, responsive bidders meeting specifications and to forward to City Council for approval
Bids were received on May 4, 2017. The Recommended Bid Awards are listed below:
Oltrin Solutions, LLC, Hamlet, NC, low bidder in the amount of $377,000.00 for the purchase of approximately 3,250 tons of Sodium Hypochlorite 15%. Bids were solicited from thirty-six (36) bidders with four (4) bidders responding.
Bidders Total Cost
Oltrin Solutions, LLC, Hamlet, NC $377,000.00
Water Guard Inc., Wilson, NC $390,000.00
Brenntag Mid-South, Inc., Durham, NC $398,450.00
JCI Jones Chemicals, Charlotte, NC $422,500.00
Note: FPWC is currently paying $122.68 per ton; this year’s bid price is $116.00
per ton. The low bid is recommended.
Oltrin Solutions, LLC, Hamlet, NC, low bidder in the amount of $735,000.00 for the purchase of approximately 3,000 tons of Caustic Soda 50%. Bids were solicited from thirty-six (36) bidders with four (4) bidders responding.
Bidders Total Cost
Oltrin Solutions, LLC, Hamlet, NC $735,000.00
Univar USA, Inc., Morrisville, PA $745,470.00
Brenntag Mid-South, Inc., Durham, NC $760,800.00
JCI Jones Chemicals, Charlotte, NC $900,000.00
Note: FPWC is currently paying $204.66 per ton; this year’s bid price is $245.00 per ton. The low bid is recommended.
Pencco, Inc., San Felipe, TX, low bidder in the amount of $732,000.00 for the purchase of approximately 6,000 tons Ferric Sulfate Liquid. Bids were solicited from thirty-six (36) bidders with two (2) bidders responding.
Bidders Total Cost
Pencco, Inc., San Felipe, TX $732,000.00
Kemira Water Solutions, Inc., Lawrence, KS $896,400.00
Note: FPWC is currently paying $103.78 per ton; this year’s bid price is $122.00 per ton. The low bid is recommended.
Premier Magnesia, LLC, Wayne, PA, low bidder in the amount of $275,000.00 for the purchase of approximately 125,000 gallons of Magnesium Hydroxide. Bids were solicited from thirty-six (36) bidders with one (1) bidder responding.
Bidders Total Cost
Premier Magnesia, LLC, Wayne, PA $275,000.00
Note: FPWC is currently paying $2.10 per gallon; this year’s bid price is $2.20 per gallon. The low bid is recommended.
**Note: There are only two (2) known bidders for this product. The other bidder did not submit a bid for this year. During our last bid process, it was determined that while the other bidder’s cost per gallon was less, their product provided 24% less alkalinity per gallon, which would have required us to use more product. As a result, award was recommended and approved for Premier Magnesia during the last bid.
Issues/Analysis:
The recommended vendors are not classified as SDBE, minority or women owned businesses
Budget Impact:
These are Budgeted Items in the 2017 Operating Budget.
Options:
N/A
Recommended Action:
The Public Works Commission recommends the City Council award the bids for the purchase of Water and Water Reclamation Chemicals to the following bidders, with the option to extend the contract for additional one-year periods upon the agreement of both parties.
1. Oltrin Solutions, LLC, Hamlet, NC, low bidder in the amount of $377,000.00 for the purchase of approximately 3,250 tons of Sodium Hypochlorite 15%.
2. Oltrin Solutions, LLC, Hamlet, NC, low bidder in the amount of $735,000.00 for the purchase of approximately 3,000 tons of Caustic Soda 50%.
3. Pencco, Inc., San Felipe, TX, low bidder in the amount of $732,000.00 for the purchase of approximately 6,000 tons Ferric Sulfate Liquid.
4. Premier Magnesia, LLC, Wayne, PA, low bidder in the amount of $275,000.00 for the purchase of approximately 125,000 gallons of Magnesium Hydroxide.
Attachments:
Bid Recommendation - 2017 Chemicals