TO: Mayor and Members of City Council
THRU: Kelly Strickland, Assistant City Manager
FROM: Tyffany L. Neal, Transit Director
DATE: March 24, 2025
RE:
Title
Adoption of a Revision to the FACT Committee By-Laws to Modify Meeting Frequency
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal IV: Desirable Place to Live, Work and Recreate
Executive Summary:
City Council is asked to adopt a revision to the FACT Committee By-laws, modifying the meeting schedule from monthly to bi-monthly (every two months).
Background:
The FACT Committee has continuously assessed its meeting schedule to ensure it operates effectively, efficiently, and in alignment with the organization’s goals. Currently, meetings are held on a monthly basis, but several factors have prompted the committee to reconsider the frequency of their meetings. After careful review, the committee recommends to change to a meeting schedule of every other month.
The Committee has noted that many FAST initiatives and projects progress at a slower pace, with significant updates and decisions only arising every few months. Monthly meetings often resulted in less substantial agenda items, leading to short meetings, or extended discussions that could have been covered in fewer, more focused meetings. The transition to bi-monthly meetings will allow the committee to focus on larger more strategic discussions during each meeting, as opposed to routine updates that could be more easily communicated outside of formal meetings. This will allow for more productive use of time, with discussion centered on critical, long-term goals.
Within the past year FACT has struggled to consistently reach a quorum. By shifting to a bi-monthly meeting schedule, the committee anticipates improved attendance, as members will have more time to prepare and engage meaningfully in each meeting. This change is also expected to increase overall satisfaction and participation from committee members.
Staff brought this request to the Council during the March 3, 2025 work session, during which, Council provided consensus to move forward with the requested change to the by-laws.
Issues/Analysis:
None.
Budget Impact:
None.
Options:
1. Adopt the revision to the FACT Committee By-laws to change the meeting schedule to bi-monthly.
2. Do not adopt the revision to the FACT Committee By-laws to change the meeting schedule to bi-monthly, and provide direction to staff.
Recommended Action:
Staff recommends Council move to adopt the revision to the FACT Committee By-laws to change the meeting schedule to bi-monthly.
Attachments:
Current and Proposed Meeting Schedules - 2025
Redlined version of the FACT Committee By-Laws