TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, ICMA-CM, City Manager
Adam Lindsay, Assistant City Manager
FROM: Michael Gibson, Parks, Recreation, and Maintenance Director
Robert Stone, PE, Construction Management Department Director
Kimberly Toon, CLGPO, Purchasing Manager
DATE: June 13, 2022
RE:
Title
Approval for City Manager to Execute a Construction Contract with Mohammad Construction, LLC for Site Work for Mazarick Park Tennis Center
end
COUNCIL DISTRICT(S):
Council District(s)
District 2
b
Relationship To Strategic Plan:
Goal 4 - The City of Fayetteville will be a highly desirable place to live, work and recreate with thriving neighborhoods and a high quality of life for its citizens.
Executive Summary:
City Council is asked to authorize the City Manager to execute a construction contract with the apparent lowest responsive, responsible bidder Mohammad Construction, LLC for the site work for the Mazarick Park Tennis Center.
Background:
On March 15, 2016, Fayetteville voters passed a $35 million bond referendum for parks and recreation projects including several new projects as well as renovations to a few existing parks and facilities. Since voters approved the bond package, several projects have been completed and several more are currently under construction or under design.
Included in that bond package was a Tennis Center, planned for Mazarick Park. The intended site is currently undeveloped and will allow for the courts and clubhouse to overlook Glenville Lake. There is an existing walking trail that extends approximately one mile from the currently developed area of Mazarick Park, to Filter Plan Drive.
The conceptual design was developed by the United States Tennis Association (USTA) in conjunction with City Staff. This design was developed at no cost to the City of Fayetteville, due to receipt of a Facilities grant from USTA to provide the schematic design for the new facility.
CRA Associates, Inc. was awarded the site design contract by Council in April 2021 and the Tennis Center Clubhouse design was awarded to Summit Design through an existing General Services Contract. Construction of the Tennis Center Clubhouse and the construction of the tennis and pickleball courts will be put out for bid separately later in March 2022 and will be brought to Council for approval once the bids are received.
The Mazarick Park Tennis Center site work project was advertised to the general public on January 26, 2022, consistent with North Carolina law, and a voluntary pre-bid meeting took place on-site February 17, 2022. Bids were scheduled to be opened on March 3, 2022, but were delayed to March 10, 2022, due to an addendum to the bid documents. There were no bidders on March 10, 2022, so the contract was put back out for bid on April 12, 2022. On May 19, 2022, the City opened bids from General Contractors and accepted two bids for the site work for the Tennis Complex. The site work included all clearing, grading, infrastructure, utilities, stormwater, parking lot, driveway, and landscaping. All bids included a 5% bid bond, acknowledgment of the City’s Small Disadvantaged Business Enterprise program and addenda, as well as the appropriate required signatures.
Bids were received for the site work for the Tennis Center in Mazarick Park on May 19, 2022, as follows:
BIDDERS TOTAL COST
Mohammad Construction, LLC $3,844,196
Cooper Tacia General Contractors $4,001,557
Issues/Analysis:
There were no bids received for March 10, 2022 bid due date for the site work, so the construction of the tennis and pickleball courts were separated out and the project was put back out to bid on April 12, 2022, with bids due on May 19, 2022.
Budget Impact:
There is no impact to the General Fund as the project is to be funded through Parks and Recreation bond funds. City Council approved a total budget of $6,000,000 for the tennis center.
Options:
1. Award and authorize the City Manager to execute a contract with the apparent lowest responsive, responsible bidder, Mohammad Construction, LLC, in the total amount of $3,844,196.
2. Do not authorize the City Manager to execute the contract and provide further direction to staff.
Recommended Action:
Staff recommends that Council move to approve the contract award authorizing the City Manager to execute the contract with the lowest responsive, responsible bidder, Mohammad Construction, LLC, in the total amount of $3,844,196.
Attachments:
Tennis Center Site Work Certified Bid Tabulation