TO: Mayor and Members of City Council
THRU: Michael Gibson, Interim Assistant City Manager
Jeffrey Yates, ICMA-CM, Assistant City Manager
FROM: Sheila Thomas-Ambat, Public Services Director
Taylor Floyd, Budget & Evaluation Director
DATE: September 28, 2026
RE:Title
Adopt Capital Project Ordinance and Capital Project Ordinance Amendments to Reappropriate $300,000 to the Stamper Road Culvert Replacement Project
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COUNCIL DISTRICT(S):
Council District(s)
2
b
Relationship To Strategic Plan:
Goal 1: Safe and Secure Community
Objective 1.1: To fully prepare for emergency and disaster response
Objective 1.2: To ensure traffic and pedestrian safety
Executive Summary:
Council is being asked to approve Capital Project Ordinance Amendments 2018-9 and 2020-1 to reduce the appropriated budget of FY18 and FY20 Stormwater Improvement projects and Capital Project Ordinance 2027-6 to reappropriate $300,000 in available funds to initiate the design of repairs to Stamper Road. The project is necessary to address the partial failure of the existing culvert, which has resulted in the closure of Stamper Road.
Background:
On July 24, 2026, the Stamper Road culvert failed after trees along the downstream embankment fell and damaged the slope. The embankment damage caused the downstream headwall to separate from the culvert, compromising its structural integrity.
Subsequent storms have caused additional erosion, further separation of culvert components, and loss of soil beneath the roadway. Stamper Road is currently closed to traffic to protect public safety.
The City proposes to begin engineering design to evaluate the damage and determine a permanent solution that addresses the drainage and structural issues and restores the roadway. City Council discussed the project at its September 8, 2026, Work Session and reached consensus to proceed.
This item was presented to City Council at its September 8, 2026, Work Session, where Council reached consensus to move forward with the project.
Issues/Analysis:
The project presents several concerns that support moving forward with design:
• Roadway stability: Continued erosion has created voids beneath the pavement. Further loss of soil could lead to a more extensive roadway failure. The need for interim stabilization should be evaluated while design and permitting proceed.
• Water and sewer infrastructure: Public Works Commission (PWC) water and sewer infrastructure is located within the roadway corridor. Further erosion or roadway failure could expose or damage these utilities. Coordination with PWC will be needed during design and construction.
• Permitting: Work within the floodway and potentially affected wetlands will require evaluation and applicable regulatory approvals. A no-rise analysis and floodplain permitting are also likely to be required. These requirements may influence the repair approach and schedule.
• Design services: Staff has contacted Gradient, a local engineering firm, to develop a scope of work under the City’s Stormwater Systems On-Call contract. Design and permitting are anticipated to take approximately 6-8 months after issuance of a Notice to Proceed.
• Construction complexity: The culvert is more than 20 feet below the roadway. This depth increases construction complexity and requires consideration of excavation protection, groundwater, slope stability, site access, and worker safety. Specialized construction methods and equipment may be necessary and could affect cost and schedule.
• Construction schedule: Construction is anticipated to take an additional 6-8 months after design and permitting are complete and construction funding is secured. The schedule will depend on the final design, material availability, site conditions, and regulatory requirements.
• Funding: An estimated $300,000 in Stormwater Enterprise Fund funding has been identified for design and any necessary easement acquisition. Construction funding has not yet been identified.
Proceeding with design will establish the scope of improvements, address permitting requirements, and develop a construction cost estimate to support a future funding recommendation.
Budget Impact:
The proposed action reallocates $300,000 in remaining Stormwater Enterprise Fund pay-go appropriations from completed projects to fund design and any necessary easement acquisition for the Stamper Road Culver Replacement Project.
This action does not fund construction. Once design has advanced sufficiently to establish a construction cost estimate, staff will evaluate available funding sources and return to City Council with a recommendation for the construction phase.
Options:
1. Council adopts Capital Project Ordinance 2027-6 and Capital Project Ordinance Amendments 2018-9 & 2020-1 to re-appropriate $300,000 for the Stamper Road Culver Replacement Project.
2. Council does not adopt Capital Project Ordinance 2027-6 or Capital Project Ordinance Amendments 2018-9 & 2020-1 and remands back to staff with additional guidance.
Recommended Action::Recommended Action
Adopt Capital Project Ordinance and Capital Project Ordinance Amendments to Reappropriate $300,000 to the Stamper Road Culvert Replacement Project.
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Attachments:
CPO 2027-6
CPOA 2018-9
CPOA 2020-1