TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: May 13, 2024
RE:
Title
PWC - Bid Recommendation - Readvertisement of Miscellaneous Electric Substation On-Call Construction
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Readvertisement of Miscellaneous Electric Substation On-Call Construction. The lowest responsive, responsible bidder and in the best interest of PWC is Carolina Power & Signalization, LLC, Fayetteville, NC, in the total amount of $22,179.39.
Background:
The Public Works Commission, during their meeting on April 24, 2024, approved the bid recommendation to award base bid for the Readvertisement of Miscellaneous Electric Substation On-Call Construction to Carolina Power & Signalization, LLC, Fayetteville, NC, the lowest responsive, responsible bidder, in the total amount of $22,179.39. The Commission approved to forward this recommendation to City Council for approval.
The contract will require the awarded vendor to provide electrical substation construction and repair services on an “as needed” and “on-call” basis, including installing underground conduit systems at various locations in accordance with the work as outlined in the specifications set forth within the bid.
Bids were received April 12, 2024, as follows:
Bidders Base Bid
Carolina Power & Signalization, LLC, $22,179.39
Fayetteville, NC
*Under On Call agreements for construction and repair individual, work orders are authorized and issued based on either a not-to-exceed, time and materials basis, or on a negotiated lump sum amount using unit prices bid by contractors. In this instance the total Base Bid Amounts reflect the sum of unit prices. Those quantities are not exact and were used for bidding purposes only.
Issues/Analysis:
The Commission is asked to approve a construction award for Re-Advertisement of Miscellaneous Electric Substation On-Call Construction to the lowest, responsive, responsible bidder and in the best interests of PWC to Carolina Power & Signalization, LLC, Fayetteville, NC. Notice of the bid was advertised through our normal channels on March 19, 2024, with a bid opening date of April 2, 2024, with the minimum number of bids received being below the General Statute requirement. Re-Advertisement on April 3, 2024, with a bid opening date of April 12, 2024. Bids were solicited from twelve (12) bidders and one (1) was received. The award is recommended to Carolina Power & Signalization, LLC, Fayetteville, NC.
MWDBE / SLS Participation:
Carolina Power & Signalization, LLC, Fayetteville, NC is a local business, and they plan to use small local suppliers and available MWDBEs for any anticipated hauling services and material needs for this on-call contract.
Budget Impact:
Readvertisement of Miscellaneous Electric Substation On-Call Construction funding will come from a combination of sources to include bond and PWC’s general electric funds.
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation for the Readvertisement of Miscellaneous Electric Substation On-Call Construction to Carolina Power & Signalization, LLC, Fayetteville, NC, the lowest responsive, responsible bidder, in the total amount of $22,179.39, and authorize the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its construction.
Attachments:
Bid Recommendation - Readvertisement of Miscellaneous Electric Substation On-Call Construction