TO: Mayor and Members of City Council
THRU: Michael Gibson, Assistant City Manager
FROM: Daniel Edwards, Assistant Director of Public Services,
Sheila Thomas-Ambat, Director of Public Services
DATE: June 8, 2026
RE:Title
Waste Management Contract Extension ApprovalTitle
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COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 4: Desirable Place to Live, Work and Recreate
Goal 5: Financially Sound City Providing Exemplary City Services
Executive Summary:
The Council is requested to approve and authorize the execution of a two-year contract with Waste Management for cart recycling collection services for households and City-owned facilities.
The approximate annual cost for household recycling collection is approximately $2,548,089.36 a year. In addition recycling cart collection at City-owned facilities will be billed at $5.00 per cart per month for once-per-week service and $10.05 per cart per month for twice-per-week service.
Background:
On November 23, 2016, the City issued a Request for Bids for curbside collection of recyclable materials. Following the solicitation process, Waste Management submitted a bid and was determined to be the most qualified and responsible bidder to provide the requested services.
In April 2017, the City and Waste Management entered into an agreement for curbside recycling collection services. The initial contract term was for sixty (60) months, beginning July 4, 2017, and ending June 30, 2022, contingent upon annual appropriation of funds and satisfactory contractor performance. The agreement also included the option for up to two additional two-year extensions upon mutual written agreement of both parties prior to the expiration of the current term.
On March 30, 2021, the City and Waste Management amended the agreement to transition recycling collection services from once-per-week collection to every-other-week collection. The initial amended contract term was for sixty (60) months, beginning July 1, 2021, and ending June 30, 2026.
Approval of this contract amendment will constitute the first of the two available two-year extension terms under the amended agreement.
Issues/Analysis:
Budget Impact:
Approximate Annual Contract Cost for Household Carts: $2,548,089.36
Contract Term: Two (2) years
Approximate Total Contract Value: $5,096,178.72
New Cost for City Carts:
o $5.00 per cart per month for once-per-week service
o $10.05 per cart per month for twice-per-week service
Options:
1. Council is requested to authorize the City Manager to approve the two (2) year Contract Extension with Waste Management for recycling cart collections for the following dates: July 1, 2026 - June 30, 2028.
2. Do not authorize the City Manager to approve the two (2) year Contract Extension with Waste Management for recycling cart collections and provide guidance to staff.
Recommended Action::Recommended Action
It is recommended that Council authorize the City Manager to approve the two-year contract extension with Waste Management for recycling cart collection services at an approximate annual cost of $2,548,089.36 for household recycling collection and recycling cart collection services for City-owned facilities at a rate of $5.00 per cart per month for once-per-week service and $10.05 per cart per month for twice-per-week service.
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Attachments:
Waste Management Contract Extension