TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: May 12, 2025
RE:
Title
PWC - Bid Recommendation - Two (2) Prefabricated Concrete Relay Control
Houses for the Cliffdale and Yadkin Substations
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for purchase of two (2) prefabricated concrete relay control houses for the Cliffdale and Yadkin Substations to VFP Inc., Roanoke, VA, the lowest responsive, responsible bidder and in the best interests of PWC in the total amount of $942,361.84.
Background:
The Fayetteville Public Works Commission, during their meeting on April 23, 2025, approved purchase award recommendation of two (2) prefabricated concrete relay control houses for the Cliffdale and Yadkin Substations to VFP Inc., Roanoke, VA, the lowest responsive, responsible bidder and in the best interests of PWC in the total amount of $942,361.84, and forward to City Council for approval.
Bid Date: March 6, 2025
CONFORMING BIDDERS TOTAL PRICE
VFP, Inc., Roanoke, VA $942,361.84
Modular Connections, LLC, Bessemer, AL $983,500.00
NON-CONFORMING BIDDER
NW Management, Phoenix, AZ
Issues/Analysis:
The bid notice was advertised through our usual channels on February 19, 2025, with a bid opening date of March 6, 2025. Bids were solicited from eleven (11) vendors, and three (3) bids were received.
The PWC Procurement Department requests the rejection of the bid that is non-conforming to the specified bid technical specifications. MWDBE / SLS Participation: VFP, Inc., Roanoke, VA is not a small local or MWDBE business. VFP, Inc anticipates to self-perform.
Budget Impact:
This item is budgeted in account string: 001.0170.0802.0000000-00.690161.CPR1000364
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the purchase of two (2) prefabricated concrete relay control houses for the Cliffdale and Yadkin Substations to VFP Inc., Roanoke, VA, the lowest responsive, responsible bidder and in the best interests of PWC in the total amount of $942,361.84, and authorize the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its purchase
Attachments:
Bid Recommendation - Two (2) Prefabricated Concrete Relay Control Houses