TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, ICMA-CM
City Manager
FROM: Gina V. Hawkins, Chief of Police
DATE: March 28, 2022
RE:
Title
Award the Contract for the Purchase of thirty-five (35) Ford Explorer Police Interceptor Utility Vehicles
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal I: The City of Fayetteville will be a safe and secure community
Executive Summary:
The Police Department requests the purchase of thirty-five (35) Ford Explorer Police Interceptor Utility Vehicles to add to the fleet.
Background:
The City plans annually for equipment and vehicle replacement as part of the capital budget process. Vehicles are replaced based on age, mileage and condition.
On March 2, 2022, the City opened formal bids for the purchase of Ford Explorer Police Interceptor Utility Vehicles and the associated up-fitting of equipment. Vendors were made aware of the opportunity to bid, and had until 2:00 p.m. Friday, March 11, 2022 to place their formal bid.
Bids were received from (3) bidders, Lafayette Ford of Fayetteville, North Carolina, Capital Ford of Raleigh, North Carolina and Carthage, LLC dba Cooper Ford of Carthage, North Carolina.
Lafayette Ford, Fayetteville North Carolina, has agreed to the additional buy clause in the contract for the purchase of 35 Ford Police Interceptor Utility AWD Vehicles as follows:
(15) Police Units - Marked $48,639.19 $729,587.85
(20) Police Units - Un-Marked $42,623.39 $852,467.80
Sub-total $1,582,055.65
Capital Ford Inc., Raleigh, North Carolina, has agreed to the additional buy clause in the contract for the purchase of 35 Ford Police Interceptor Utility AWD Vehicles as follows:
(15) Police Units - Marked $44,642.00 $669,630.00
(20) Police Units - Un-Marked $44,033.00 $880,660.00
Sub-total $1,550,290.00
Carthage, LLC dba Cooper Ford, Carthage, North Carolina, has agreed to the additional buy clause in the contract for the purchase of 35 Ford Police Interceptor Utility AWD Vehicles as follows:
(15) Police Units - Marked $42,575.55 $638,633.25
(20) Police Units - Un-Marked $42,703.55 $854,071.00
Sub-total $1,492,704.25
Issues/Analysis:
We are aware of no issues.
Budget Impact:
The fiscal year 2022 Annual Operating Budget included $1,280,000 for the purchase of 20 marked sedans and 15 unmarked sedans. The additional funding required for the contract award is available within the Police Department’s current appropriation from available salary savings.
Options:
(1) Award contract as recommended by staff.
(2) Do not award contract and provide further direction to staff.
Recommended Action:
Staff recommends that Council move to award a contract for the purchase of thirty-five (35) Ford Explorer Police Interceptor Utility Vehicles, as described herein, from Carthage, LLC dba Cooper Ford, Carthage, North Carolina, in the amount of $1,492,704.25
Attachments:
City of Fayetteville, Bidder Instructions and Specification/Upfit for Utility Vehicle
Lafayette Ford Bid Proposal
Capital Ford Bid Proposal
Carthage, LLC dba Cooper Ford Bid Proposal