TO: Mayor and Members of City Council
THRU: Jeffrey Yates, Assistant City Manager
FROM: Pamela J. Megill, MMC, City Clerk
DATE: January 8, 2024
RE:
Title
City Council Policies Review Committee Recommendations
end
COUNCIL DISTRICT(S):
Council District(s)
ALL
b
Relationship To Strategic Plan:
Goal VI - Citizen Engagement and Partnerships
Executive Summary:
The City Council Policies Review Committee began meetings on January 25, 2023. From those meetings the Committee unanimously approved revisions and rescissions to several Council policies.
The Committee Members are Mayor Pro Tem Kathy Jensen (Chair), Council Member D.J. Haire, and Council Member Derrick Thompson. Staff serving this Committee are Lachelle Pulliam, Interim City Attorney, Jeffrey Yates, Assistant City Manager, Jodi Phelps, Chief of Staff, and Pamela Megill, City Clerk.
Background:
At the December 13, 2023, Committee Meeting, discussion ensued regarding the Consideration of Placing Policy # 110.1 - Boards and Commissions, Membership and Removal, and Policy # 120.9 - Public Forum on the January 8, 2024, City Council Regular Meeting Agenda.
Discussion ensued regarding Policy 110.1. Consensus of the committee was to add III.B.1-3:
B. If an appointee does not comply with the provisions of II.A.2 or II.A.3. a complaint may be filed with the City Clerk requesting removal of the appointee.
1. The City Clerk shall notify the appointee by letter they are being considered for removal due to conduct and the meeting date in which the Appointment Committee will review the complaint.
2. The Appointment Committee shall hold a special meeting to consider the complaint and make a recommendation to the City Council.
3. If the recommendation of the Appointment Committee is removal, the decision shall be submitted to the City Council for a final decision at its next regularly scheduled meeting.
Consensus of the Committee was to amend the Public Forum Policy to read as follows:
The Public Forum shall be held on the second Monday of every month during a regularly scheduled meeting of the Council and shall be the first item of business after Approval of the Agenda. The Public Forum shall last no longer than 30 minutes. Any remaining speakers on the Public Forum list that did not get an opportunity to address the City Council will have the option to have their name placed at the beginning of the next scheduled public forum list of speakers.
Issues/Analysis:
N/A
Budget Impact:
N/A
Options:
1. Council accept all recommended revisions as attached to this CCAM (as presented).
2. Council do not accept all recommended revisions and provide direction to Council Policy Committee and staff
Recommended Action:
Council accepts all recommended revisions as presented.
Attachments:
City Council Policies:
110.01 - Boards and Commissions
120.09 - Public Forum