TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, ICMA-CM, City Manager
FROM: Jeffery Yates, Assistant City Manager
Kimberly Leonard, CLGBO, CLGFO, CPA, MPA,
Budget and Evaluation Director
DATE: November 18, 2024
RE:
Title
Adoption of Capital Project Close Out Ordinance 2025-31 for completed projects and Capital Project Ordinance Amendment 2025-35 to appropriate a portion of the Parks and Recreation bond funds from the close outs
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 5: The City of Fayetteville will be a financially sound city providing exemplary city services.
Executive Summary:
The Council is asked to adopt Capital Project Close Out Ordinance (CPCLO) 2025-31 to close out completed projects and transfer the residual funds in the amount of $3,861,129 to the corresponding fund balances. The attached ordinance lists the projects and remaining funds being closed with the Capital Project Close Out Ordinance 2025-31.
Subsequently, the Council is asked to adopt Capital Project Ordinance Amendment (CPOA) 2025-35 to appropriate $100,000 of the residual Parks & Recreation Bond Funds from project close outs for the Mable C. Smith Park project for contingencies and furniture, fixtures, and equipment fees.
The remaining, unallocated funding will be included in the Capital Improvement Plan development in January 2025.
Background:
The Council adopted the close out projects listed in CPCLO 2025-31 in previous years. These projects have been completed and contain residual funds. These funds will be transferred to the corresponding capital fund balances where they will be available for funding future projects in the FY26 Capital Improvement Plan.
On March 15, 2016, Fayetteville voters passed a $35 million bond referendum for parks and recreation projects including several new projects as well as renovations to a few existing parks and facilities. Since voters approved the bond package, several projects have been completed and several more are currently under construction or under design.Included in the bond package were improvements to Mable C. Smith Park: the construction of a 2,900 SF building, expansion of the existing parking lot, a new splash pad, renovated playground, and walking trail improvements. Construction of the splash pad and new playground have been completed.
Staff seek Council’s authorization to allocate $100,000 from the Capital Project Close Out Ordinance funds. These dollars will provide contingency and some furniture, fixtures, and equipment for the building that should be completed before the end of the spring of 2025.
Issues/Analysis:
None
Budget Impact:
There is no impact on the General Fund fund balance.
Options:
1.Adopt Capital Project Close Out Ordinance 2025-31 to close out the projects and transfer the residual funds to the corresponding fund balances, and adopt Capital Project Ordinance Amendment 2025-35 to appropriate Parks & Recreation Bond Funds for Mable C. Smith Park project.
2. Do not adopt Capital Project Close Out Ordinance 2025-31 and Capital Project Ordinance Amendment 2025-35 and keep the projects and the remaining funds open, and provide further direction to staff.
Recommended Action:
Staff recommends that Council adopt Capital Project Close Out Ordinance 2025-31 to close out the projects and transfer the residual funds to the corresponding fund balances as well as Capital Project Ordinance Amendment 2025-35 to appropriate funds for Mable C. Smith Park project.
Attachments:
Capital Project Close Out Ordinance (CPCLO) 2025-31
Capital Project Ordinance Amendment (CPOA) 2025-35