TO: Mayor and Members of City Council
THRU: Jodi W. Phelps, Assistant City Manager
FROM: Brook M. Redding, Special Projects Manager
DATE: February 10, 2025
RE:
Title
Fort Liberty and City of Fayetteville Intergovernmental Service Agreement for Solid Waste
end
COUNCIL DISTRICT(S):
Council District(s)
ALL
b
Relationship To Strategic Plan:
This item supports the following Strategic Goals:
II: Responsive City Government Supporting a Diverse & Viable Economy
III: Invested in Today and Tomorrow
V: Financially Sound City
VI: Collaborative Citizen and Business Engagement
Executive Summary:
The City of Fayetteville has a long and deep connection to our military as home to Fort Liberty, North Carolina (FLNC). At the October 2024 Work Session, Council provided consensus for staff to pursue the expansion of our intergovernmental services agreement (IGSA) with Fort Liberty to include Solid Waste and other opportunities to create efficiencies in service delivery.
City staff and the United States Army Garrison, FLNC, have reached an agreement presented to Council for approval for the City to manage solid waste collection services for the installation. The agreement includes payment to the City for operational costs, disposal fees, administrative and oversight fees and other direct costs of program management.
The total cost to the installation to provide this service annually will be $6,008,250.78 with provisions for cost adjustment due to inflation. This initial term of the agreement will be renewed annually for up to 10 years. With Council’s approval of the IGSA, staff will bring back a contract with a highly qualified commercial municipal solid waste provider selected to perform the services for FLNC.
Background:
IGSAs are agreements between the Army and a state or local government that serve the best interests of both parties and improve installation support services for Mission, Soldier, and Family Readiness. For the military, the IGSA is a cost-effective and efficient way of providing necessary goods and services to the installation while also strengthening and investing in their host communities.
IGSA partnerships across the nation include unique relationships between installations and local government units for services such as construction and engineering, solid waste, yard maintenance, roof repair, facility maintenance, janitorial, among many others. The immediate benefits to the military are the removal of Federal Acquisition Regulation (FAR) requirements in contracting and a long-term commitment for service provision. IGSAs have, on average, provided the military with a 30% cost reduction in services and provided additional revenue opportunities to the local government to reinvest in the host community.
The City has been exploring IGSA partnerships with FLNC over the last decade and has and existing agreement with FLNC to provide janitorial support to the Airborne and Special Operations Museum. The Department of Defense Installation Management Command, Fort Liberty Garrison Commander and Fort Liberty DPW have been in communication with the City over the course of the last 12 months regarding additional services the City and installation can partner on to creating efficiencies in service for Fort Liberty while maximizing their impact to their host community.
Following the October 2024 Work Session where Council provided unanimous consensus to move forward with the development of an IGSA with FLNC for Solid Waste and other services, the City issued an RFP in November 2024 to identify available providers capable of performing the work and related costs to do the work that guided the evaluation of existing capacity and development of a management structure for the services
Issues/Analysis:
The approval of the IGSA with FLNC will mark the City’s second IGSA partnership, the first being ASOM janitorial which was signed in December 2013 that was expanded in 2021 to include grounds maintenance. This expanded relationship is key to achieving Council’s priority of strengthening our military partnerships as the “Largest Neighbor to the Largest Military Installation in the World.”
Under this IGSA for Solid Waste Management Services, the City will become responsible for commercial solid waste collection on the installation on an annual basis. This will be a contract for a 1-year term that renews every year up to the 10-year limit. FLNC will agree to pay the City monthly for services rendered with the total cost of $6,008,250.78 . This includes collection operations, disposal fees, and direct and indirect costs for program management. The City will assume collection services beginning March 26, 2025.
The City will contract with a highly qualified vendor that has more than two decades of experience with defense, municipal, education and commercial solid waste collection. To effectively manage the contract, the City will ensure staff are in place to ensure exceptional service. Once the Solid Waste IGSA partnership is fully operational, City staff will seek to continue exploring additional opportunities for added services in an effort to better support our military neighbors
Budget Impact:
Services will be provided to FLNC for the cost of $6,008,250.78. All direct and indirect costs associated with management of the IGSA and subordinate contracts are covered.
Options:
1. Approve the IGSA transaction document with FLNC to initiate the management of solid waste services on the installation and direct staff to bring the service provider contract for approval.
2. Request additional information and provide alternative direction to staff.
Recommended Action:
Approve the IGSA transaction document with FLNC to initiate the management of solid waste services on the installation
Attachments:
20250506_Liberty Refuse Collection IGSA_TD.pdf
20250506_Liberty Refuse Collection IGSA_PWS.pdf