TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: May 28, 2024
RE:
Title
PWC - Bid Recommendation - Water Treatment and Water Reclamation Chemicals Contract FY2025
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Water Treatment and Water Reclamation Chemicals Contract FY2025. The lowest, responsible bidders are recommended
Background:
The Fayetteville Public Works Commission, during their May 8, 2024 approved the bid recommendation for to award bids for one-year contracts (with the option to extend contracts for additional one-year period upon the agreement of both parties for the purchase of Water Treatment and Water Reclamation Chemicals Contract Fiscal Year 2025. Bids were rejected for the Magnesium Hydroxide and Sodium Hypochlorite. Commission also approved to forward this recommendation to City Council for approval.
Bids were received April 25, 2024, as follows:
A. Caustic Soda (Sodium Hydroxide, 50%)
BIDDERS UOM QTY UNIT COST TOTAL COST
Univar Solutions USA Inc. TON 2300 $320.75 $737,725.00
Brenntag Mid-South, Inc. TON 2300 $321.88 $740,324.00
B. Hydro fluorosilicic Acid
BIDDERS UOM QTY UNIT COST TOTAL COST
Univar Solutions, Inc TON 140 $482.00 $67,480.00
Pencco, Inc TON 140 $483.00 $67,620.00
C. Powdered Activated Carbon
BIDDERS UOM QTY UNIT COST TOTAL COST
Brenntag Mid-South Inc. LB 90000 $0.859 $ 77,310.00
Univar Solutions USA Inc. LB 90000 $0.900 $ 81,000.00
Carbon Activated Corp. LB 90000 $.0920 $ 82,800.00
Chemrite, Inc. LB 90000 $1.190 $107,100.00
Jacobi Carbons, Inc. LB 90000 $1.290 $116,100.00
E. Sodium Bisulfite
BIDDERS UOM QTY UNIT COST TOTAL COST
Southern Ionics LB 400000 $0.1691 $67,640.00
PVS Chemical Sol., Inc LB 400000 $0.1755 $70,200.00
Brenntag Mid Sount, Inc. LB 400000 $0.2210 $88,400.00
F. Aqueous Ammonia (19.2%)
BIDDERS UOM QTY UNIT COST TOTAL COST
Tanner Industries, Inc. TON 200 $331.05 $66,210.00
Univar Solutions USA Inc TON 200 $332.25 $66,450.00
Brenntag Mid-South Inc TON 200 $432.00 $86,400.00
H. Hydrated Lime
BIDDER UOM QTY UNIT COST TOTAL COST
Lhoist N. America. of VA TON 300 $577.48 $173,244.00
I. Ferric Sulfate Liquid
BIDDERS UOM QTY UNIT COST TOTAL COST
Pencco, Inc LB 6000 $338.25 $2,029,500.00
Kemira Wtr Solutions, Inc. LB 6000 $340.00 $2,040,000.00
J. Zinc Orthophosphate
BIDDERS UOM QTY UNIT COST TOTAL COST
Zeta Solutions LB 550,000 $0.5773 $317,515.00
Shannon Chemical Corp. LB 550,000 $0.58 $319,000.00
JCI Jones Chem. Inc. LB 550,000 $0.71 $390,500.00
Rejected Bids:
D. Sodium Hypochlorite, Brenntag Mid-South, Inc, Durham, NC
The 2024 bid price increased by $1,170,250.00 compared to the 2023 bid price.
G. Magnesium Hydroxide, Polytec, Inc., Mooresville, NC
The 2024 bid price increased by $68,065.00 compared to the 2023 bid price.
Issues/Analysis:
Notice of the bid was advertised through PWC’s normal channels on March 21, 2024, with a bid opening date of April 17, 2024. Bids were solicited from fifteen (15) vendors and PWC received seventeen (17) bids. The bids were then evaluated by PWC’s Procurement, Water Treatment, and Water Reclamation departments. All qualified vendors were allowed to participate in the reverse auction held on April 25, 2024. Bidders were not required to bid on each chemical. In addition to recommending awards to the lowest responsive, responsible bidders listed above, PWC’s Procurement, Water Reclamation, and Water Treatment Departments is requesting to reject the bids received for Sodium Hypochlorite and Magnesium Hydroxide. The bids received for these chemicals far exceed what PWC has paid historically and are not in the best interest of PWC at this time. PWC will exercise the option to renew these chemical contracts or proceed with a separate bidding process in the near future.
Budget Impact:
The Water Treatment and Water Reclamation Chemicals annual Contract are budgeted in the following account strings:
P.O. Hoffer 002.0630.0157.000-00.801025.0000.99999
Glenville 002.0631.0157.000-00.801025.0000.99999
Cross Creek 002.0640.0157.000-00.801025.0000.99999
Rockfish 002.0641.0157.000-00.801025.0000.99999
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid commendation to award Water Treatment and Water Reclamation Chemicals Contract FY2025 to the lowest responsive, responsible bidders.
Attachments:
Bid Recommendation - Water Treatment and Water Reclamation Chemicals Annual Contract FY2025