TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: October 14, 2024
RE:
Title
PWC - Approve One Cla-Val Pump Control Valve, Two Solenoid Valves Sole Source Recommendation
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Sole source recommendation for the purchase and installation of (1) one new 24” Cla-Val pump control valve manufactured by Cla-Val and distributed by Charles R. Underwood, Inc. for standardization and compatibility purposes.
Background:
The Fayetteville Public Works Commission, during their meeting on September 25, 2024, approved the sole source exception to the competitive bidding requirements. North Carolina law allows an exception from the competitive bidding requirements for “Purchases of apparatus, supplies, materials, or equipment when: (i) performance or price competition for products are not available; (ii) a needed product is available from only one source of supply; or (iii) standardization or compatibility is the overriding consideration.” NCGS c§143-129(e)(6). Such an exception is only available in this instance if the Commission approves the purchase.
The sole source request is specifically to provide and install a (1) one new 24” Cla-Val pump control valve manufactured by Cla-Val and distributed by Charles R. Underwood, Inc. A quote for $123,120.00 for the pump control valve, stainless steel trim, EDPM diaphragm, and disc, epoxy coated ID and OD, speed control, flow reversal, (2) solenoid valves, Victaulic x flange with tap, and fabricated pipe support for the Raw Water Pump # 3. The Procurement Department and Water/Wastewater Facility Department has knowledge of the products and market, and support this request based on the overriding consideration of standardization and compatibility with the equipment at the Water Resources Department located at the PO Hoffer Water Treatment Plant.
Issues/Analysis:
N/A
Budget Impact:
Funding is budgeted in the PO Hoffer Water Treatment Plant (002.0630.0802.2500716.01.323000.2506305102) - $123,120.00
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the sole source request for the purchase and installation of (1) one new 24” Cla-Val pump control valve manufactured by Cla-Val and distributed by Charles R. Underwood, Inc. for standardization and compatibility purposes and authorize CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its purchase.
Attachments:
Sole Source Recommendation - Charles R. Underwood CLA Valve Pump