TO: Mayor and Members of City Council
THRU: Barbara Hill, Interim Assistant City Manager
FROM: Pamela Megill, MMC, City Clerk
DATE: March 18, 2019
RE:
Title
Resolution to Adopt the amended North Carolina General Records Schedule for Local Government Agencies Retention and Disposition Schedule
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal V: Sustainable Organizational Capacity
Goal VI: Citizen Engagement & Partnerships
Executive Summary:
The North Carolina Department of Cultural Resources has issued a new retention schedule.
In accordance with the provisions of Chapters 121 and 132 of the General Statues of North Carolina, it is agreed that the records do not and will not have further use or value for official business, research, or references purposes after the respective retention periods specified in the revised retention schedule and are authorized to be destroyed upon approval and signing of the resolution adopting the amended schedule.
Background:
The universal update covering General Records is taking the form of a General Local Records Retention Schedule. When adopted, it supersedes the following standards on all local schedules published prior to March 1, 2019:
• Administration and Management Records
• Budget, Fiscal, and Payroll Records
• Geographic Information System (GIS) Records
• Information Technology Records
• Legal Records
• Personnel Records
• Public Relations Records
• Risk Management Records
• Workforce Development Records
Issues/Analysis:
None.
Budget Impact:
None.
Options:
1. Adopt the State mandated General Local Records Retention Schedule by adopting the attached resolution.
2. Take no action at this time.
Recommended Action:
Move to adopt the North Carolina Department of Cultural Resources General Local Records Retention and Disposition Schedule, dated March 1, 2019 Resolution
Attachments:
- Resolution - Adopting NC Department of Cultural Resources General Local Records Retention and Disposition Schedule 030119
- Signature Page