TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: August 12, 2024
RE:
Title
PWC - Bid Recommendation - Reject All bids for Prefabricated Relay Control Houses for Two Substations: FTCC and Murray Ford Rd
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Prefabricated Relay Control Houses for Two (2) Substations: FTCC and Murray Ford Rd. Staff recommends all bids to be rejected.
Background:
The Fayetteville Public Works Commission, during their meeting on June 26, 2024, approved the recommendation to reject all bids for the Prefabricated Relay Control Houses for Two (2) Substations: FTCC and Murray Ford Rd. The Commission also approved to forward this recommendation to City Council for approval.
Bid Date: May 24, 2024
BIDDERS UOM QTY UNIT COST TOTAL COST
Birmingham Control Systems, Inc., Bessemer, AL EA 2 $399,995.00 $ 799,999.00
Panelmatic, Brookfield, OH EA 2 $607,000.00 $1,214,000.00
Issues/Analysis:
The Commission is requested to reject all bids for the purchase of Prefabricated Relay Control Houses for two substations: FTCC and Murray Ford Rd. The bid notice was advertised through PWC’s usual channels on April 30, 2024, with a bid opening date of May 24, 2024. Five vendors were solicited, and PWC received two bids, which were evaluated by the Procurement and Electric Systems Support departments. Both departments recommend rejecting the bids because they exceed the budget and are not in PWC's best interest. The Procurement Department will prepare a separate Action Request Form to increase the quantity of PWC2324035 Relay Control Houses that was approved by the Commission on April 10, 2024.
Budget Impact:
Prefabricated Relay Control Houses for Two (2) Substations: FTCC and Murray Ford Rd., are budgeted in 001.0170.0802.0000000-00.690161.CPR1000364
Options:
N/A
Recommended Action:
The Fayetteville Works Commission recommends the Fayetteville City Council reject all bids for the Prefabricated Relay Control Houses for Two (2) Substations: FTCC and Murray Ford Rd.
Attachments:
Bid Recommendation - Reject Bids for Relay Control Houses for Two Substations