TO: Mayor and Members of City Council
THRU: Michael Gibson, Interim Assistant City Manager
FROM: Sheila Thomas-Ambat, Public Services Director
Brian McGill, Assistant Public Services Director - Traffic Services
DATE: October 5, 2026
RE:Title
Parking Management Services Update
Title
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COUNCIL DISTRICT(S):
Council District(s)
District 2 - CM Davis
b
Relationship To Strategic Plan:
Goal 2 - Economic & strategic growth
Goal 4 - Financially sound city providing exemplary city services
Executive Summary:
At the September 8, 2026 Council Work Session, staff were asked to provide additional information regarding the parking program and proposed contract. The questions and responses are summarized in the attached PowerPoint presentation. If questions have been satisfactorily answered, staff request Council provide consensus to bring the contract to a future Council Regular Session for Consent.
Background:
Since 2020, the City has contracted with Republic Parking System, LLC to provide daily parking management services. The current contract has received two (2) amendments to extend service. The current amendment, which was executed in December of 2025, has extended parking management services on a month-to-month basis until a notice of termination is provided with 30 days written notice.
In November 2025, the Traffic Services division of Public Services publicly advertised a Request for Proposals (RFP) for parking management services which includes the operation and management of two (2) parking garages, 12 surface lots, and over 600 on-street parking spaces and loading zones. In total, our parking management services cover approximately 6.5 acres of parking, and over 2,000 City-maintained public parking spaces downtown. The timeline for the Parking Management Services RFP is as follows:
08/01/25 - Drafting of the RFP begins
11/26/25 - 91-page RFP issued
01/02/26 - Addendum 1 Issued - RFP Schedule revised
01/15/26 - Addendum 2 Issued - Responding to questions asked
01/23/26 - Addendum 3 Issued - Deadline for submittal extended
01/30/26 - RFP submissions due
02/16/26 - Selection Committee begins reviewing proposals
03/13/26 - Proposers selected for interviews
04/14/26 - Parking interviews began
04/24/26 - Finalists identified
08/21/26 - Recommendation for selection completed
09/08/26 - Contract presented at Council Work Session (26-0559.pdf; attached)
In January 2026, the Traffic Services division received responses from five (5) vendors:
• LAZ Parking Georgia, LLC
• PCI Municipal Services, LLC
• P2 of NC, LLC (doing business as Pivot Parking, LLC)
• Republic Parking System, LLC
• Secure Parking USA, LLC
The proposals were evaluated by a selection committee that included representatives from Public Services, Finance, Parks and Recreation, Audit, and the City Manager’s Office. The committee selected P2 of NC, LLC (doing business as Pivot Parking, LLC) based on high scores across the criteria evaluated for the written proposal, and above average scores in all categories evaluated for the interview.
The contract is proposed to have a term of two (2) full fiscal years with the option to extend with one (1) three-year extension. Two (2) full fiscal years mean the contractor would finish out this fiscal year, and then have two (2) more fiscal years before the contract would be considered up for extension. This would provide contract services from November 1, 2026 to June 30, 2029, with a possible extension to June 30, 2032.
The new contract provides comprehensive parking management services for all City-maintained parking garages, surface lots, and on-street parking. The proposed draft contract was developed by Public Services in collaboration with P2 of NC, LLC, doing business as Pivot Parking, LLC, with input and coordination from Finance, Parks and Recreation, Audit, and the City Manager’s Office. The proposed terms reflect the collective input and consensus of these departments and will be subject to final review by the City Attorney’s Office prior to execution.
The draft Contract is for an amount of up to $678,306.32 the first full fiscal year, and $672,169.61 the second year. Assuming this agreement is renewed, the third year is $746,079.14 annually with an approximate 3.3% annual increase thereafter. The proposed contractor has provided a quote for completion of the current fiscal year, which continues to change with each delay of awarding the contract. This agreement is modifiable based on changes in City enforcement requirements, inventory, and special event frequency.
Staff recommends proceeding with the selection of P2 of NC, LLC (doing business as Pivot Parking, LLC) as the next provider of parking management services, with services to begin January 1, 2027, pending approval and execution of the contract by all parties.
If Council approves this recommendation, staff will bring the item back to a future Council Regular Meeting for consideration on the Consent Agenda once the contract is finalized and ready for approval.
Issues/Analysis:
At the September 8, 2026 Council Work Session, File 26-0559.pdf, staff were asked to provide additional information regarding the parking program and proposed contract. The questions and responses are summarized in the attached PowerPoint presentation. The RFP was developed, released, and proposer interviews were completed before Council requested a revenue-neutral parking program. Staff presented parking program recommendations at the August 3, 2026 Council Work Session, attached as File 26-0479.pdf. Staff’s position has been that the selected contractor should use its operational expertise and industry experience to recommend program changes aligned with Council’s goals. The attached PowerPoint is intended for presentation at the October 5, 2026 Council Work Session.
Budget Impact:
FY2028 - up to $678,306.32
FY2029 - up to $672,169.61
FY2030 - up to $746,079.14
FY2031 - up to $770,438.59
FY2032 - up to $795,640.48
Options:
As this is a work session item, Council can provide consensus to bring the contract to a future Council Regular Session for Consent, or return this item to staff with Council recommendations.
Recommended Action::Recommended Action
Council provide consensus to bring the contract to a future Council Regular Session for Consent.
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Attachments:
Parking Management Services Update.pptx
DRAFT_Contract_PSA.pdf
DRAFT_Contract_Exhibit1_Scope.pdf
DRAFT_Contract_Exhibit2_RFP.pdf
DRAFT_Contract_Exhibit3_Addendum2.pdf
DRAFT_Contract_Exhibit4_PivotParkingRFPSubmission.pdf
DRAFT_Contract_Exhibit5_ProposedCost.pdf
26-0479.pdf
26-0559.pdf