TO: Mayor and Members of City Council
THRU: Adam Lindsay, Assistant City Manager
FROM: Sheila Thomas-Ambat, PE, Director of Public Services
DATE: June 13, 2022
RE:
Title
Bid Recommendation - U-5528FA Rosehill Road Sidewalk (Country Club Drive to Shaw Mills Road)
end
COUNCIL DISTRICT(S):
Council District(s)
3
b
Relationship To Strategic Plan:
Goal IV: Desirable Place to Live, Work and Recreate
Objective 4.3: To improve mobility and connectivity through sidewalk, trail and bike lane improvement
Executive Summary:
The Council is asked to approve award of, and authorize the execution of, a contract for the U-5528FA Rosehill Road Sidewalk. The lowest responsive, responsible bidder, Mohammad Construction, LLC is recommended.
Background:
With the adoption of the FY 2017 annual operating budget, Council appropriated a $100,000 transfer from the General Fund to a capital project for the design of sidewalks on the east side of Rosehill Road from Country Club Drive to Shaw Mill Road.
Subsequently, at the November 28, 2016 regular meeting, Council approved a municipal agreement with NCDOT and appropriated federal Transportation Alternatives Program (TAP) grant funding in the amount of $436,500 with a $113,500 General Fund transfer for the required local match.
After design of the project was complete, the project estimate increased based on the additional drainage work required by NCDOT. Staff submitted an application to the Fayetteville Area Metropolitan Planning Organization (FAMPO) for additional federal TAP grant funds passed through the NCDOT for installation of the sidewalk. The City was awarded an additional $240,000 grant for the project, which required $60,000 in local matching funds. At that time, the total project budget was increased by $305,000, to include $5,000 for potentially ineligible expenditures. Council approved the supplemental municipal agreement with NCDOT and Capital Project Ordinance Amendment 2019-46, appropriating the funds at the June 10, 2019 regular meeting.
NCDOT encountered department-wide budget restrictions due to COVID, and ceased authorization of construction funding for these types of locally administered projects. The project was placed on hold until early 2021 when NCDOT authorized the City to advertise the project for bids. City staff advertised for bids in May 2021 and received responses in June 2021. The bids received exceeded the project budget by over $500,000. The City requested additional funding of $480,000 from FAMPO, which was approved by resolution at the Transportation Advisory Committee meeting on October 27, 2021. The award requires a local match of $120,000. The total project budget after this appropriation will be $1,561,295.
Bidders:
Lanier Construction Company $1,955,827.50
Mohammad Construction, LLC $1,201,892.76
Issues/Analysis:
The City will be required to administer this project through NCDOT’s Locally Administered Process. Upon successful completion of the construction, NCDOT will reimburse the City 80% of the cost. The City will be required to maintain the sidewalks upon completion of the projects.
Budget Impact:
There is no impact to the General Fund
Options:
1. Authorize the award and execution of the contract to the lowest responsive, responsible bidder by the City Manager as recommended by staff.
2. Do not award the contract as recommended and provide further direction to staff.
.
Recommended Action:
Staff recommends that Council approve the award and authorize the City Manager to execute the contract for the U-5528FA Rosehill Road Sidewalk to the lowest responsive, responsible bidder, Mohammad Construction, LLC in the total amount of $1,201,892.76
Attachments:
1. U-5528FA Rosehill Road Sidewalk Bid Tabulation