TO: Mayor and Members of City Council
THRU: Michael Gibson, Assistant City Manager
FROM: Daniel Edwards, Assistant Director of Public Services,
Sheila Thomas-Ambat, Director of Public Services
DATE: June 22, 2026
RE:Title
Authorize the City Manager to Approve a One Year Contract Extension with PRATT Recycling, Inc.Title
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COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 4: Desirable Place to Live, Work and Recreate
Goal 5: Financially Sound City Providing Exemplary City Services
Executive Summary:
The Council is requested to approve and authorize the execution of a one-year contract with Pratt Recycling, Inc, for Recycling Material Recovery Facility Services.
The approximate annual cost for recycling processing is approximately $905,313 a year.
Background:
The City issued a Request for Proposals (RFP) for Material Recovery Facility (MRF) Services and subsequently received proposals from interested vendors. Following evaluation of the proposals, the City determined that the selected contractor was the most qualified and responsible proposer to provide MRF services.
On June 21, 2023, the City and the contractor Pratt Recycling, Inc, executed an agreement for Material Recovery Facility Services, with services commencing on July 1, 2023. The agreement established an initial three-year term ending on June 30, 2026, and included the option to extend the contract for up to two additional one-year terms upon mutual written agreement of the parties.
As the initial term approaches its expiration, the City and the contractor Pratt Recycling, Inc, have agreed to exercise the first of the two available one-year extension options. The extension will continue services under the existing agreement from July 1, 2026, through June 30, 2027. Upon approval of this extension, one remaining one-year extension option will remain available under the agreement.
Issues/Analysis:
Budget Impact:
Approximate Annual Contract Cost for Recycling Material Recovery: $905,313
Contract Term: One (1) year
Options:
1. Council is requested to authorize the City Manager to approve the one (1) year Contract Extension with Pratt Recycling, Inc, for recycling processing for the following dates: July 1, 2026 - June 30, 2027.
2. Do not authorize the City Manager to approve the one (1) year Contract Extension with Pratt Recycling, Inc, for recycling processing and provide guidance to staff.
Recommended Action::Recommended Action
It is recommended that Council authorize the City Manager to approve the one-year contract extension with Pratt Recycling, Inc, for recycling processing services at an approximate annual cost of $905,313 for recycling processing services at a rate of $100 per ton with no contamination fee.
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Attachments:
Pratt Recycling Extension
Pratt Recycling Contract 2023