TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: August 12, 2024
RE:
Title
PWC - Bid Recommendation - Relay Control Houses
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for Relay Control Houses. The lowest responsive, responsible bidder is VFP, Inc., Roanoke, VA in the total amount of $605,890.00.
Background:
The Fayetteville Public Works Commission, during their meeting on June 26, 2024, approved the recommendation to award the purchase of two (2) Relay Control Houses to VFP, Inc., Roanoke, VA, the lowest responsive, responsible bidder in the total amount of $605,890.00. The Commission also approved to forward this recommendation to City Council for approval.
Bid Date: February 1, 2024
BIDDERS (PWC2324035) UOM QTY UNIT COST TOTAL COST
VFP, Inc., Roanoke, VA EA 2 $302,945.00 $ 605,890.00
BIDDERS (PWC2324070 UOM QTY UNIT COST TOTAL COST
Birmingham Control Sys., Inc., Bessemer, AL EA 2 $399,995.00 $ 799,999.00
Panelmatic, Brookfield, OH EA 2 $607,000.00 $1,214,000.00
Issues/Analysis:
On April 10, 2024, the Commission approved an award recommendation for the purchase of relay control houses required for the reconstruction of the P.O. Hoffer 69 to 15 x 25kV Substation and the Cumberland Road 69 to 15 x 25kV Substation. The contract was awarded to the lowest responsive and responsible bidder, VFP, Inc., based in Roanoke, VA.
Subsequent to this award, the PWC Procurement Department solicited bids under bid number PWC2324070 for two additional relay houses. The lowest bid under PWC2324070 was $194,109.00 higher than the awarded bid under PWC2324035. VFP, Inc. has agreed to provide the two (2) additional relay control houses to PWC at the same unit cost as in the initial contract under PWC2324035. MWDBE/Local Participation: VFP, Inc., Roanoke, VA, is not a small local or MWDBE business.
Budget Impact:
The Relay Control Houses will be bond funded via the following account strings: 103.0000.0802.2207988-05.690161CPR1000471 & 103.0000.0802.2102564-05. 690161CPR1000421
Options:
N/A
Recommended Action:
The Fayetteville Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the purchase of Relay Control Houses to VFP, Inc., Roanoke, VA, the lowest responsive, responsible bidder in the total amount of $605,890.00, and authorize the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its purchase and construction.
Attachments:
Bid Recommendation - Two Additional Relay Control Houses