TO: Mayor and Members of City Council
THRU: David W. Trego, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: January 14, 2019
RE:
Title
Bid Recommendation - Rockfish Creek WRF Filter Rehabilitation
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Rockfish Creek Water Reclamation Facility Filter Rehabilitation project. The recommended lowest responsive, responsible bidder is T. A. Loving Company, Construction Services, Goldsboro, NC, in the total amount of $2,378,114.00.
Background:
The Fayetteville Public Works Commission during their meeting on December 12, 2018, approved the bid recommendation to award the contract for the Rockfish Creek Water Reclamation Facility (WRF) Filter Rehabilitation (subject to an approved budget amendment) to T. A. Loving Company, the lowest responsive, responsible bidder, in the total amount of $2,378,114.00. The Commission also approved to forward this recommendation to City Council for approval.
Bids were received on November 29, 2018, as follows:
Bidders Total Cost
T. A. Loving Co., Construction Services, Goldsboro, NC $2,378,114.00
Haren Construction Company, Inc., Etowah, TN $2,692,000.00
Crowder Construction Company, Apex, NC $2,763,800.00
State Utility Contractors, Inc., Monroe, NC $4,635,000.00
Issues/Analysis:
This project will require the contractor to provide labor to completely install all owner supplied filter equipment (previously procured under separate contract) in compliance with installation instructions and under the direct review of the filter manufacturer. The contractor shall provide materials and labor necessary to perform crack and spall repairs. Filters 1 thru 6 at the Rockfish Creek WRF are a critical component of the treatment process and were severely damaged in Hurricane Matthew, and these repairs are necessary to return the filters to their original condition and operational efficiency in the treatment process.
This project was bid with a closing date of November 29, 2018, and four bids were received. Addendum #1 issued November 16 provided updates to contract documents and bid form for pricing and provided questions and answers and meeting minutes from the November 8 pre-bid meeting. Addendum #2, issued November 26 provided additional questions and answers and instructed potential bidders to replace the bid unit increase price from 25% to 20% and to correct the item numbering sequence on the bid form. When the bids were opened, examination of the bid documents revealed that the apparent low bidder, T.A. Loving Company did not acknowledge receipt of bid Addendum #2 in their package. However, review conducted by PWC determined that the T.A. Loving Company acted to incorporate the changes direct in Addendum #2 in their bid showed pen and ink changes from 25% to 20% for the unit bid amounts and pin and ink changes to the item numbering sequence. Based upon their actions to incorporate these changes, T. A. Loving’s omission acknowledgement of Addendum #2 may be waived. PWC has worked with the T. A. Loving Company on similar projects including recent work at the Rockfish Creek WRF. T. A. Loving’s bid was the lowest responsive and responsible bid and award is recommended to T. A. Loving.
SDBE: The bidder intends to subcontract for electrical work with Via Electric Company, Madison, NC, a woman owned firm, and the bidder intends to subcontract with CMT, Asheville, NC, a woman owned firm for concrete work.
LOCAL: No local bidders responded to this bid opportunity.
Budget Impact:
This project is identified in the CIP under WS44 and the budget code is CPR1000333. As stated above, the contract award will not be made until a budget amendment is approved that identifies source(s) and amount of funding necessary for the contract and associated project costs. A budget amendment will be necessary to cover final cost estimates of the project including construction costs and construction management oversight.
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council award the contract for the Rockfish Creek Water Reclamation Facility Filter Rehabilitation to T. A. Loving Company, Construction Services, Goldsboro, NC, the lowest responsible, responsive bidder, in the total amount of $2,378,114.00.
Attachments:
Bid Recommendation - Rockfish Creek Water Reclamation Facility Filter Rehab