TO: Mayor and Members of City Council
THRU: Adam J. Lindsay, Assistant City Manager
FROM: Jeffrey A. Yates, Assistant City Manager, Interim Chief Financial Officer
Michael Gibson, Parks, Recreation and Maintenance Director
Kimberly Leonard, CLGFO, CLGBO, CPA, MPA,
Budget and Evaluation Director
DATE: February 10, 2025
RE:
Title
Construction Update and Adoption of Capital Project Ordinance Amendment to Appropriate Additional Funding for the Tennis Center Project
end
COUNCIL DISTRICT(S):
Council District(s)
2
b
Relationship To Strategic Plan:
Type Goal 4 - The City of Fayetteville will be a highly desirable place to live, work and recreate.
Executive Summary:
The general contractor M&E Contracting, Inc. (M&E) has provided the City with a quote to complete the Tennis Center project site work and court construction in the amount of $2,785,000. The City is currently under contract with M&E Contracting, Inc. for construction of the Tennis Center building. The City would like to amend M&E Contracting, Inc.’s contract to include the additional scopes of work for the sitework and courts, based on M&E Contracting, Inc.’s quote. The contract amendment would require an additional appropriation of $1,900,000. Council is asked to adopt Capital Project Ordinance Amendment (CPOA) 2025-43 to appropriate the additional $1,900,000 from the unassigned fund balance from Fund 031, Parks & Recreation Bond Fund, released from closed capital projects.
Background:
On March 15, 2016, Fayetteville voters passed a $35 million bond referendum for parks and recreation projects including several new projects as well as renovations to a few existing parks and facilities. Since voters approved the bond package, several projects have been completed and several more are currently under construction or under design.
Included in the bond package was a Tennis Center at Mazarick Park. CRA Associates, Inc. was awarded the site design contract by Council in April 2021 and the Tennis Center Clubhouse (building) design was awarded to Summit Design through an existing General Services Contract.
The site work for the Mazarick Park Tennis Center (including all clearing and grubbing, grading, infrastructure, utilities, stormwater, parking lot, driveway, sidewalks, and landscaping) was awarded by Council on June 13, 2022 to Mohammad Construction. The Tennis Center court construction was also awarded to Mohammad Construction on February 27, 2023. Mohammed Construction left the projects before completion and, subsequently, their contracts were terminated in the spring of 2024.
At Council’s direction, the sitework and tennis court projects were formally bid again to complete the remaining work. However, the number of responses were limited and prices were too high ($6 million), and those bids were rejected.
In the meantime, on November 18, 2025 the third component of this project was awarded to M&E Contracting, Inc. for the construction of the Mazarick Park Tennis Center Building.
Using an informal bidding process, City staff requested and received a proposal from M&E Contracting, Inc., to complete the remaining sitework and tennis court components that the previous general contractor left unfinished. While the quote submitted by M&E Contracting, Inc. is much lower in cost than the formal bids received, there remains a shortfall of available funds within the project budget. If authorized, staff will move unencumbered money from the Parks & Recreation Bond Fund into this project ordinance. This action will give full control of the project to M&E Contracting, Inc. and put the entire project completion schedule for all the remaining components on track for completion near August 2025.
Issues/Analysis:
Current appropriated funding does not cover the cost of the contract amendment for sitework and courts.
Budget Impact:
There is no impact to the General Fund fund balance.
Options:
1. Adopt Capital Project Ordinance Amendment 2025-43 to appropriate the $1,900,000 needed to allow staff to execute the change order with M&E Contracting, Inc.
2. Do not authorize acceptance of the change order or adoption of Capital Project Ordinance Amendment 2025-43, and provide further direction to staff.
Recommended Action:
Staff recommends that Council adopt Capital Project Ordinance Amendment 2025-43 to appropriate the $1,900,000 needed to allow staff to execute the change order with M&E Contracting, Inc.
Attachments:
CPOA 2025-43