TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: April 22, 2024
RE:
Title
PWC - Bid Recommendation - PO Hoffer Substation Structure and Equipment
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the purchase of Structure and Equipment for the rebuild of the PO Hoffer 69 to 15 X 25 kV Substation. The lowest lead time, responsive, responsible bidder is Substation Enterprise, Inc., Alabaster, AL, in the total amount of $448,418.00.
Background:
The Fayetteville Public Works Commission, during their meeting on April 10, 2024, approved the bid recommendation to award the purchase of Structure and Equipment for the rebuild of the PO Hoffer 69 to 15 x 25 kV Substation to Substation Enterprises, Inc., Alabaster, AL, the lowest lead time, responsive, responsible bidder in the total amount of $448,418.00. The Commission also approved to forward this recommendation to City Council for approval.
Bid Date: February 22, 2024
BIDDERS LEAD TIME BASE BID
Peak Substation Services, Birmingham, AL 70-72 Weeks $379,490.00
M.D. Henry, Pelham, AL 38-40 Weeks $408,243.04
Substation Enterprises, Inc., Alabaster, AL 28-30 Weeks $448,418.00
Issues/Analysis:
Notice of the bid was initially advertised through PWC’s normal channels on December 18, 2023, with a bid opening date of January 26, 2024. The solicitation was readvertised due to the long lead time of the one (1) bid originally received. The readvertisement was distributed via PWC’s normal channels on January 31, 2024, with a bid opening date of February 22, 2024. Bids were solicited from six (6) vendors. PWC received three (3) bids for this project. The three (3) bids received were then evaluated by the Electric Systems Support-Substations and Procurement departments. The lowest lead time, responsive and responsible bid was submitted by Substation Enterprises, Inc., Alabaster, Alabama.
MWDBE/Local Participation: Substation Enterprises, Inc., Alabaster, AL, is not a MWDBE or local business. Substation Enterprises intends to perform the contract with its own workforce.
Budget Impact:
This project will be bond funded via the following account string: 103.0000.0802.2102564-05.690161CPR1000421
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the purchase of the PO Hoffer Substation Structure and Equipment to Substation Enterprises, Inc., Alabaster, AL, the lowest lead time, responsive, responsible bidder, in the total amount of $448,418.00, and authorize the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its purchase and construction.
Attachments:
Bid Recommendation - PO Hoffer Substation Structure and Equipment