TO: Mayor and Members of City Council
THRU: Adam Lindsay, Assistant City Manager
FROM: Sheila Thomas-Ambat, Public Services Director
DATE: December 8, 2025
RE:Title
Approval of Professional Service Contract Execution Recommendation for $662,356 for Construction Administration for the Ivy & Lyon Road Storm Drainage and Utility Improvements Project.
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COUNCIL DISTRICT(S):
Council District(s)
2
b
Relationship To Strategic Plan:
Goal 1: Safe and Secure Community
Goal 3: High Quality Built Environment
Goal 4: Desirable Place to Live, Work and Recreate
Executive Summary:
Council is requested to authorize the execution of an engineering services contract with Timmons Group, Inc. in the amount of $662,356 for construction administration of the Ivy & Lyon Road Storm Drainage and Utility Improvements Project. Timmons Group, Inc. was selected through the City’s qualifications-based On-Call Professional Engineering Services program for Stormwater Systems Design and Construction Administration.
Background:
The City of Fayetteville’s Stormwater Division has previously received a North Carolina Department of Public Safety (NCDPS) Disaster Relief and Mitigation Grant for the Ivy and Lyon Road Drainage Improvement Project. On June 10, 2024, the Council authorized the City Manager to execute a Memorandum of Agreement with the North Carolina Department of Public Safety Emergency Management (NCEM) and adoption of Capital Project Ordinance 2024-13 to appropriate funding in the amount of $3,500,000. On September 4, 2024, at the request of NCEM, staff provided a project update for consideration of additional gap funding that may be available through NCDEQ’s Flood Resiliency Blueprint. On March 14, 2025, the City was notified that the funding provided to NCEM by NCDEQ allowed for our grant to be increased by an additional $910,000 for a total award of $4,410,000.
The project was advertised for bids to be opened on August 18, 2025, and re-advertised for bids to be opened on September 3. 2025. Two bids were received and on October 27, 2025, Council approved the award and authorized the execution of a contract in the amount of $6,154,032 for the Ivy and Lyon Road Drainage Improvement Project, with the lowest responsive and responsible bidder, Roadworks Construction Company.
Timmons Group is the design firm and engineer of record for the construction drawings. They will provide Construction Administration Services, including daily Resident Project Representative duties as outlined in the construction contract.
Issues/Analysis:
The project includes upgrades to the existing culverts at Lyon Road and Ivy Road to increase conveyance capacity which will help alleviate upstream flooding. The proposed improvements involve replacing the dual 6-ft span x 4-ft rise concrete box culverts with larger single box culverts, providing additional embedment for aquatic species passage, and lowering the invert of the culvert at Ivy Road for better connection to the streambed.
The proposed project also involves the modification and stabilization of the stream banks to reduce erosion and improve flood flow capacity. This includes implementing bank armoring, riprap stabilization, and benching of the stream bank to provide better connection to the floodplain.
Overall, the project aims to reduce the risk of flooding within the City’s right of way as well as provide the co-benefit of protecting residential structures from flood damage and improve the overall functionality and stability of Eutaw Creek.
Budget Impact:
There is no anticipated impact to the General Fund as the services provided through this professional service contract will be reimbursed by the grant received from NCDPS. There is no City match required for this funding.
Options:
1. Authorize execution of an engineering service contract for professional services in the amount of $662,356 for construction administration for the Ivy & Lyon Road Storm Drainage and Utility Improvements Project to the consulting firm Timmons Group, Inc.
2. Do not authorize the execution of an engineering service contract for professional services in the amount of $662,356 for construction administration for the Ivy & Lyon Road Storm Drainage and Utility Improvements Project to the consulting firm Timmons Group, Inc. and provide further direction to staff.
Recommended Action::Recommended Action
Authorize execution of an engineering service contract for professional services in the amount of $662,356 for construction administration for the Ivy & Lyon Road Storm Drainage and Utility Improvements Project to the consulting firm Timmons Group, Inc.
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Attachments:
Timmons WA_Lyon & Ivy Construction Admin