TO: Mayor and Members of City Council
THRU: Adam Lindsay, Assistant City Manager
FROM: Jeffery Yates, Assistant City Manager
Sheila Thomas-Ambat, Public Services Director
DATE: October 27, 2025
RE:Title
Adopt Capital Project Ordinance Amendment 2024-13 & Bid Recommendation - Ivy and Lyon Road Drainage Improvement Project
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COUNCIL DISTRICT(S):
Council District(s)
2
b
Relationship To Strategic Plan:
Goal 1: Safe and Secure Community
Goal 3: High Quality Built Environment
Goal 4: Desirable Place to Live, Work and Recreate
Executive Summary:
The Council is requested to approve the award and authorize execution of a contract in the amount of $6,154,032 for the Ivy and Lyon Road Drainage Improvement Project, with the lowest responsive and responsible bidder, Roadworks Construction Company. Additionally, the Council is asked to adopt Capital Project Ordinance Amendment (CPOA) 2024-13 to appropriate an additional $3,791,397 from the Public Works Commission (PWC) for utility improvements associated with the project.
Background:
The City of Fayetteville’s Stormwater Division has previously received a North Carolina Department of Public Safety (NCDPS) Disaster Relief and Mitigation Grant for the Ivy and Lyon Road Drainage Improvement Project. On June 10, 2024, the Council authorized the City Manager to execute a Memorandum of Agreement with the North Carolina Department of Public Safety Emergency Management (NCEM) and adoption of Capital Project Ordinance 2024-13 to appropriate funding in the amount of $3,500,000. On September 4, 2024, at the request of NCEM, staff provided a project update for consideration of additional gap funding that may be available through NCDEQ’s Flood Resiliency Blueprint. On March 14, 2025, the City was notified that the funding provided to NCEM by NCDEQ allowed for our grant to be increased by an additional $910,000 for a total award of $4,410,000.
The project was advertised for bids to be opened on August 18, 2025, and re-advertised for bids to be opened on September 3. 2025. Two (2) bids were received and are as follows:
• Roadworks Construction Company $6,154,031.99
• Pipeline Utilities $10,219,616.14
Issues/Analysis:
The project includes upgrades to the existing culverts at Lyon Road and Ivy Road to increase conveyance capacity which will help alleviate upstream flooding. The proposed improvements involve replacing the dual 6-ft span x 4-ft rise concrete box culverts with larger single box culverts, providing additional embedment for aquatic species passage, and lowering the invert of the culvert at Ivy Road for better connection to the streambed.
The proposed project also involves the modification and stabilization of the stream banks to reduce erosion and improve flood flow capacity. This includes implementing bank armoring, riprap stabilization, and benching of the stream bank to provide better connection to the floodplain.
Overall, the project aims to reduce the risk of flooding within the City’s right of way as well as provide the co-benefit of protecting residential structures from flood damage and improve the overall functionality and stability of Eutaw Creek.
Budget Impact:
There is no anticipated impact to the General Fund as the project will be reimbursed by the grant received from NCDPS. There is no City match required for this funding. Bid items related to PWC requested utility upgrades are PWC’s responsibility to fund. The City will pay the contractor invoices as they are received and will, in turn, bill PWC.
Options:
1. Approve the award and authorize execution of a contract in the amount of $6,154,032 for the Ivy and Lyon Road Drainage Improvement Project, with the lowest responsive and responsible bidder, Roadworks Construction Company and approve CPOA 2024-13 to appropriate additional funds for utility improvements associated with the project to be reimbursed by PWC.
2. Do not approve the award or authorize execution of a contract in the amount of $6,154,032 for the Ivy and Lyon Road Drainage Improvement Project, with the lowest responsive and responsible bidder, Roadworks Construction Company or approve CPOA 2024-13.
Recommended Action::Recommended Action
Council approves the award and authorize execution of a contract in the amount of $6,154,032 for the Ivy and Lyon Road Drainage Improvement Project, with the lowest responsive and responsible bidder, Roadworks Construction Company and approve CPOA 2024-13 to appropriate additional funds for utility improvements associated with the project to be reimbursed by PWC.
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Attachments:
CPOA 2024-13
Lyon & Ivy Bid Tab