TO: Mayor and Members of City Council
THRU: Adam Lindsay, Assistant City Manager
Jeffrey Yates, Assistant City Manager
FROM: Michael Gibson, Parks and Recreation Director
Kimberly Leonard, CLGFO, CLGBO, CPA, MPA, Budget and Evaluation Director
DATE: May 27, 2025
RE:
Title
Authorize Settlement and Final Payment to SfL+a Architects for work completed on the Senior Center East Project
end
COUNCIL DISTRICT(S):
Council District(s)
District 4
b
Relationship To Strategic Plan:
Goal III: The City of Fayetteville will be a city invested in Today and Tomorrow.
Goal IV: The City of Fayetteville will be a highly desirable place to live, work, and recreate.
Goal V: The City of Fayetteville will be a financially sound city providing exemplary city services.
Executive Summary:
Senior Center East opened its doors in May 2024. Since that time, it has welcomed more than 69,720 visitors. The total project cost was $9.2 million. As part of the closeout of the project, the City pays the final invoices. To close out the architectural contract, $211,079 is due. The project account currently has $97,973. Therefore, an additional $113,106 is needed.
City Council is asked to adopt Capital Project Ordinance Amendment (CPOA) 2025-48 to appropriate the needed $113,106 from the Parks & Recreation Bond Fund unassigned fund balance.
Background:
The City Attorney’s Office and the Construction Management Division have been working with SfL+a to close out the contract for architectural services. As part of the process, a thorough analysis of the pay applications, contract, and change orders was conducted.
During that review and through negotiations with SfL+a, it was determined that the City owes $211,079 for work completed. The remaining balance in the project is $97,973, resulting in a shortfall of $113,106 needed to close this contract.
The additional funding will come from the Parks and Recreation Bond Fund’s available unassigned fund balance.
Issues/Analysis:
During review and through negotiations with SfL+a, it was determined that the City owes $211,079 for work completed. The remaining balance in the project is $97,973, resulting in a shortfall of $113,106 needed to close this contract.
Budget Impact:
The current available Parks & Recreation Bond Fund unassigned fund balance will be reduced by $113,106.
Options:
Adopt Capital Project Ordinance Amendment (CPOA) 2025-48 to approve the final settlement and appropriate the funding or to instruct the City Attorney.
Reject Capital Project Ordinance Amendment 2025-48 and provide further direction to staff.
Recommended Action:
Staff recommends that Council move to adopt Capital Project Ordinance Amendment 2025-48 to approve the final settlement and appropriate an additional $119,602 from the Parks and Recreation Bond Fund Balance.
Attachments:
CPOA 2025-48