TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, ICMA-CM, City Manager
Adam Lindsay, Assistant City Manager
FROM: Kimberly Toon, CLGPO, Purchasing Manager
Michael Gibson, Parks, Recreation, and Maintenance Director
Plato Williams, Project and Contracts Manager
DATE: November 18, 2024
RE:
Title
Award Mable C Smith Park Bid to Alpha Builders for $595,000
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 4: The City of Fayetteville will be a highly desirable place to live, work and recreate with thriving neighborhoods and a high quality of life for all residents.
Executive Summary:
Bids were received for the construction of Mable C. Smith Community Center. The lowest responsive, responsible bidder is Alpha Builders and Consultants, Fayetteville, NC in the total amount of $595,000.00
Background:
On March 15, 2016, Fayetteville voters passed a $35 million bond referendum for parks and recreation projects including several new projects as well as renovations to a few existing parks and facilities. Since voters approved the bond package, several projects have been completed and several more are currently under construction or under design.
Included in the bond package were improvements to the Mable C. Smith Park, the construction of a 2,900 SF building, expansion of the existing parking lot, a new splash pad, renovated playground, and walking trail improvements. Construction of the splash pad and new playground has been completed
This bid was solicited to complete the work already substantially underway from a previous contractor who resigned, prior to completion. The remaining existing project budget ($606,000) is sufficient to execute the bid. Staff also seeks Council’s authorization to allocate $100,000 from the Capital Project Close Out Ordinance funds. These dollars will provide contingency and some FFE (Furniture, Fixtures, and Equipment) for the building that should be completed before the end of spring 2025.
Bid Date: October 24, 2024
CONFORMING BIDDERS TOTAL PRICE
Alpha Builders and Consultants, Fayetteville, NC $595,000
Msquare Construction, Inc. Fayetteville, NC $1,185,850
All American Construction, Fayetteville, NC $688,142
Yes Contracting, LLC Raleigh, NC $750,000
Kowen General Contractors, Maxton, NC $904,745
NON-CONFORMING BIDDERS TOTAL PRICE
Hayes Incorporated, Fayetteville, NC $349,000
Issues/Analysis:
The bid notice was advertised on October 4, 2024, with a bid opening date of October 24, 2024. On October 24, 2024, Hayes Incorporated, Fayetteville, NC bid was rejected for failure to meet essential requirements outlined in RFP.
Budget Impact:
An additional $100,000 is recommended from the closed projects in the Parks and Recreation Bond Fund to provide for contingencies and FFE of the facility to open.
Options:
1. Award and authorize the City Manager to execute a contract with the apparent lowest responsive, responsible bidder and allocate $100,000 from the 2024 Capital Project Close Ordinance to be available for contingency and FFE.
2. Do not authorize the City Manager to execute the contract and provide further direction to staff.
Recommended Action:
Staff recommends Option 1 to accept the lowest responsive, responsible bidder and authorize the additional funds for contingency and FFE.
Attachments:
Bid Tab - Construction of Mable C Smith