TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: February 12, 2024
RE:
Title
PWC - Sole Source Recommendation - Purchase and Installation of Cla-Val Pump Control Valve
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Sole Source Recommendation to purchase and install (1) one new 24” Cla-Val pump control valve manufactured by Cla-Val and distributed by Charles R. Underwood, Inc., Sanford, NC in the total amount of $123,120.00.
Background:
The Fayetteville Public Works Commission, during their meeting on January 24, 2024, approved the sole source recommendation from the Water Resources Department in the amount of $123,120.00 to Charles R. Underwood, Inc., Sanford, NC for the purchase and installation of one (1) new 24” Cla-Val pump control valve on service pump # 8 at the P. O. Hoffer Water Treatment Plant.
N.C.G.S. 143-129(e)(6) allows an exception to the bidding requirements when (i) performance or price competition for a product are not available; (ii) a needed product is available from only one source of supply; or (iii) standardization or compatibility is the overriding consideration.
Issues/Analysis:
Currently, 76% of the Service Pump control valves have been converted to Cla-Val brand when the previous valves reached the end of their service life. This process has been ongoing for approximately 12 years. With this standardization, PWC reduces staff learning curves as well as operating and maintenance costs by reducing the need for multiple types for inventory and replacement parts. Cla-Val has confirmed that Charles R. Underwood, Inc., is the only service and sale representative in our region available to furnish our needs.
Budget Impact:
Funding for this purchase and installation is provided in account 002.0630.0802.240276-01.3230002406304708.
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the Sole Source Recommendation for the purchase and installation of one (1) new 24” Cla-Val pump control valve on service pump #8 at the P. O. Hoffer Water Treatment Plant to Charles R. Underwood, Inc., Sanford, NC., and authorize the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its purchase and construction.
Attachments:
Sole Source Request - Charles Underwood