TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, ICMA-CM, City Manager
FROM: Adam Lindsay, Assistant City Manager
Sheila Thomas-Ambat, Public Services Director
Kimberly Leonard, CLGBO, CLGFO, CPA, MPA, Budget & Evaluation Director
DATE: January 22, 2024
RE:
Title
Adoption of Capital Project Ordinance Amendments 2024-10 and 2024-11 for the Neville Street Drainage Improvements Project
end
COUNCIL DISTRICT(S):
Council District(s)
2
b
Relationship To Strategic Plan:
Goal 1: Safe and Secure Community
Goal 3: High Quality Built Environment
Goal 4: Desirable Place to Live, Work, and Recreate
Executive Summary:
Council is asked to adopt Capital Project Ordinance Amendments (CPOA) 2024-11 to appropriate funding from the Stormwater Capital Fund in the amount of $476,179 to cover the local match of $326,927 and additional funding of $149,252 needed in CPOA 2024-10 for the Neville Street Drainage Improvement Program.
It is also requested that Council adopt CPOA 2024-10 to appropriate the funds that were transferred from CPOA 2024-11. CPOA 2024-10 appropriates the $476,179 from CPOA 2024-11 and the $ 966,524 PWC funds provided for the related utility improvements, as outlined in the attached reimbursable agreement. CPOA 2024-10 also reduces the FEMA grant funds by $326,927 to represent the funding actually received by the FEMA grant.
Background:
The City was awarded a FEMA Hazard Mitigation Grant under major disaster designation DR-4393 to construct the Neville Street Drainage Improvement Project. The Project was brought before Council 10/23/2023 for a Bid Recommendation and received approval to award the contract to the lowest responsive, responsible bidder. These CPOAs provide funding for the local match and PWC related items.
Issues/Analysis:
FEMA requires adherence to strict procurement and documentation guidelines to qualify for federal reimbursement of expenditures for response and recovery from natural disasters. City staff is making every effort to comply with those requirements to maximize reimbursement from FEMA as appropriate.
Budget Impact:
There is no impact to the City’s General Fund.
City responsible items of Phase 2 will be reimbursed 75% by FEMA as outlined in Grant Agreement Capital Fund.
PWC items related to their utility upgrades are not eligible for FEMA funding and will be PWC’s responsibility to fund per the attached reimbursable agreement. The City will pay the contractor invoices as they are received and will, in turn, bill PWC.
Options:
1- Adopt Capital Project Ordinance Amendments 2024-10 and 2024-11 for the Neville Street Drainage Improvements Project.
2- Do not Adopt Capital Project Ordinance Amendments 2024-10 and 2024-11 for the Neville Street Drainage Improvements Project and provide further direction to staff.
Recommended Action:
Staff recommends that Council move to adopt Capital Project Ordinance Amendments 2024-10 and 2024-11 for the Neville Street Drainage Improvements Project as presented.
Attachments:
Executed PWC_COF Reimbursement Agreement
North Carolina Hazard Mitigation Grant Program Grant Agreement
CPOA 2024-10
CPOA 2024-11