TO: Mayor and Members of City Council
THRU: Timothy L. Bryant, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: January 8, 2024
RE:
Title
Bid Recommendation - Re-advertisement of Various Sewer Manhole Rehabilitation Polymeric Epoxy
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Readvertisement of Various Sewer Manhole Rehabilitation Polymeric Epoxy Contract, with the option to renew for two (2) additional one-year periods. The lowest responsive, responsible bidder is Mechanical Jobbers, Lithonia, GA, in the total amount of $674,000.00.
Background:
The Fayetteville Public Works Commission, during their meeting on December 13, 2023, approved the bid recommendation to award the contract for the Readvertisement of Various Sewer Manhole Rehabilitation Polymeric Epoxy, with the option to renew the contract for up to two (2) additional one-year periods, to Mechanical Jobbers, Lithonia, GA, the lowest, responsive, responsible bidder, in the total amount of $674,000.00. The Commission also approved for staff to forward this recommendation to City Council for approval.
The contract will consist of rehabilitating existing concrete, brick, and block manholes in various locations across PWC’s entire sewer system. Work will also include removal and replacement of rings and covers, installation of chimney seals, installation of water-tight rings and covers, cleaning and preparation of the manhole, installation of the polymeric epoxy manhole lining system, and testing of the new lining system, and all other items necessary to provide a complete project. This is an on-call construction contract with an initial contract term of one year from the Notice to Proceed
Bids were received October 5, 2023, as follows:
BIDDERS BASE BID
Mechanical Jobbers, Lithonia, GA $ 674,000.00
Culy Contracting, LLC, Winchester, IN $ 689,850.00
Carolina Management Team, LLC, Asheville, NC $1,099,000.00
Issues/Analysis:
*Under On Call agreements for construction and repair individual, work orders are authorized and issued based on either a not-to-exceed, time and materials basis, or on a negotiated lump sum amount using unit prices bid by contractors. In this instance the total Base Bid Amounts reflect the sum of unit prices based on randomly estimated quantities. Those quantities are not exact and were used for bidding purposes only.
Notice of the bid was advertised through PWC’s normal channels on August 7, 2023, with an initial bid opening date of September 13, 2023. The solicitation was readvertised on September 18, 2023, due to the minimum number of bids received being below the General Statute requirement. The readvertisement bid opening date was set to Thursday, October 5, 2023. Bids were solicited from five (5) bidders. PWC received three (3) bids for this project. The three (3) bids received were then evaluated by the Water Resources Engineering and Procurement departments. The lowest responsive, responsible bidder was Mechanical Jobbers, Lithonia GA. MWDBE/Local Participation: Mechanical Jobbers Marketing, Inc., is a North Carolina Certified Minority Owned business. They plan to use local suppliers for truck repairs and various supplies, expecting to allocate $7,000.00 for these services.
Budget Impact:
The Funding for this project will come from PWC’s Water Sewer Fund 002.0160.0435.0000000-02.800050CPR100127
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the contract for the Readvertisement of Various Sewer Manhole Rehabilitation Polymeric Epoxy with the option to renew the contract for up to two (2) additional one-year periods, to Mechanical Jobbers, Lithonia, GA, the lowest responsive, responsible bidder, in the total amount of $674,000.00, and authorize the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its purchase and construction.
Attachments:
Bid Recommendation - Readvertisement of Various Sewer Manhole Rehabilitation Polymeric Epoxy