TO: Mayor and Members of City Council
THRU: Douglas Hewett, ICMA-CM, City Manager
FROM: Gina V. Hawkins, Chief of Police
DATE: September 10, 2018
RE:
Title
Award contracts for the purchase of 25 Full-Size Marked Police Cars and 21 Mid-Size Unmarked Police Cars
end
COUNCIL DISTRICT(S):
Council District(s)
ALL
b
Relationship To Strategic Plan:
Goal 1 - Safe and Secure Community
Executive Summary:
The Council is asked to award a contract for the purchase of 25 marked Dodge Chargers with up fit for the Police Department in the amount of $748,591 and 21 unmarked Dodge Chargers with up fit in the amount of $583,214.
Background:
An advertisement for formal bids for 25 marked full size police cars and 21 unmarked full size police cars was sent out to prospective bidders by the City of Fayetteville Purchasing Department on Wednesday, August 8, 2018. The due date and time as scheduled for Thursday, August 23, 2018. The purchasing department received a total of 3 bids. The bidders included for the 25 marked full size police cars Performance Automotive Group for $748,591; Horace G Ilderton for $758,225 and Lafayette Ford for $794,500. Staff recommends that Council approve the contract to Performance Automotive Group, Clinton, NC for the 25 marked full size police cars. Each vehicle cost $29,943.64 and this includes complete up fit. The bidders included for the 21 marked full size police cars Performance Automotive Group for $583,214; Ilderton Dodge for $574,938 and Lafayette Ford for $588,273. Staff recommends that Council approve the contract to Performance Automotive Group, Clinton, NC for the 21 marked full size police cars. Each vehicle cost $27,772.10 and this includes complete up fit.
Staff recommends that Council approve the contract to Performance Automotive Group for the 25 marked Dodge Chargers and 21 unmarked Dodge Chargers.
Issues/Analysis:
There are no known issues
Budget Impact:
A total of $1,532,000 was included in the FY2019 budget for the purchase of these vehicles.
Options:
Award contracts as recommended by staff or
Not award the contracts and provide further direction to staff
Recommended Action:
Award a contract for the purchase of 25 marked Dodge Chargers and 21 unmarked Dodge Chargers as described herein, from Performance Automotive Group, Clinton, North Carolina in the amount of $748,591 for 25 unmarked and $583,214 for 21 marked.
Attachments:
Bid Proposal from Performance Automotive Group, Inc. dba Performance Chrysler for 25 Full-Size Marked Police Cars in the amount of $748,591.00.
Bid Proposal from Performance Automotive Group, Inc. dba Performance Chrysler for 21 Mid-Size Unmarked Police Cars in the amount of $583,214.00