TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, City Manager
FROM: Rose Rasmussen, CIA, Internal Audit Director
DATE: June 12, 2023
RE:
Title
Adopt Revised Audit Committee Charter and Bylaws
end
COUNCIL DISTRICT(S):
Council District(s)
All Districts
b
Relationship To Strategic Plan:
Goal 5: Financially Sound City Providing Exemplary City Services
Executive Summary:
At the April 27, 2023 Audit Committee meeting, Committee members directed the Office of Internal Audit to revise the Committee Charter and Bylaws. Changes were necessary to reflect accurate meeting dates, clarify term limits, establish a process for changes to the annual audit plan and provide clarity on administrative duties.
Background:
Currently the Audit Committee Charter and Bylaws require approval of the Annual Audit Plan by the Audit Committee with no direction on the flexibility of the plan. Internal Audit staff require the ability to adjust the plan based on the immediate needs of the City. The revised Charter gives the Internal Audit Director authority to make changes to the plan after notifying all committee members of the change and the reason for the change.
The current Audit Committee Bylaws specifically address July meetings and elections. City Council is not in session for the month of July and historically these events have been rescheduled for the month of August. The revised Bylaws moves the July events to August for accurate alignment with Council Member availability.
Additional minor administrative changes are highlighted in blue on the attached draft of the proposed revised Audit Committee Charter and Audit Committee Bylaws.
Issues/Analysis:
None
Budget Impact:
None
Options:
1) Adopt the revised Charter and Bylaws
2) Do not adopt the revised Charter and Bylaws
Recommended Action:
Staff requests Council move to adopt the revised Audit Committee Charter and Audit Committee Bylaws.
Attachments:
1) Revised Audit Committee Bylaws
2) Revised Audit Committee Charter