TO: Mayor and Members of City Council
THRU: Marion J. Noland, Interim CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: May 22, 2023
RE:
Title
Bid Recommendation - Readvertisement for PH V Annex, Project XII, Area 26 Cliffdale West Subdivision
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Phase V Annexation Project XII Area 26 Cliffdale West Subdivision contract. Recommended to reject the lowest, non-responsible bid submitted by Metra Industries, Inc., Little Falls, NJ. The recommended lowest responsive, responsible bidder is T. A. Loving Company, Goldsboro, NC, in the total amount of $10,725,500.00.
Background:
The Fayetteville Public Works Commission, during their meeting on May 10, 2023, approved to reject the lowest, non-responsible bid submitted by Metra Industries, Inc. for the Phase V Annexation Project XII Area 26 Cliffdale West Subdivision contract and approved the contract award to T.A. Loving Company, Goldsboro, NC, the lowest responsive, responsible bidder, in the total amount of $10,725,500.00, and to forward the recommendation to the City Council for approval.
This project will provide sewer service to the construction area at Area 26 Cliffdale West Subdivision for the Phase V Annexation, consisting of approximately 20,888 linear feet of gravity sewer, 143 linear feet water main, and sanitary sewer improvements with associated appurtenances (“this project”).
Bids were received on April 20, 2023.
BIDDERS TOTAL COST
Metra Industries, Inc., Little Falls, NJ $ 8,826,688.00
T. A. Loving Company, Goldsboro, NC $10,725,500.00
Issues/Analysis:
Notice of the bid was advertised through PWC’s normal procedures on March 9, 2023, with an initial bid opening date of April 11, 2023. PWC did not receive the requisite three (3) bids. Notice of the bid readvertisement through PWC’s normal procedures occurred on April 11, 2023, with a bid opening date of April 20, 2023. PWC received two (2) bids for this project, which were timely opened and evaluated by PWC’s Water Resources Engineering and Procurement departments.
Due to the complexity of this project and PWC staff’s lack of prior experience with Metra Industries, Inc., staff performed reference checks and research of the contractor. After evaluation of the reference interviews, bid, and research of the contractor, PWC staff determined that Metra Industries, Inc. was a non-responsible bidder for this project. PWC staff then evaluated the bid submitted by the second lowest bidder, T.A. Loving Company. After evaluation of the bid and prior performance, PWC staff concluded that T.A. Loving Company was the lowest responsive, responsible bidder for this project. It is therefore PWC staff’s recommendation to award this project to the lowest responsive, responsible bidder, T.A. Loving Company. SDBE/Local Participation: T. A. Loving Company is not a local business and is not classified as an SDBE Minority or Women-Owned business.
Budget Impact:
The funding for this project will be from the Phase V Annexation Reserve Fund (204.0000.0435.2005935-10.820050CPR1000130)
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve to reject the lowest, non-responsible bid submitted by Metra Industries, Inc. for the Phase V Annexation Project XII Area 26 Cliffdale West Subdivision contract and approve the contract award to T.A. Loving Company, Goldsboro, NC, the lowest responsive, responsible bidder, in the total amount of $10,725,500.00; City Council authorize the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its construction.
Attachments:
Bid Recommendation - Phase V Annexation Project XII Area 26 Cliffdale West Subdivision; Bid Recommendation - Phase V Annexation Project XII Area 26 Cliffdale West Subdivision - Analysis of Recommendation; Bid Recommendation - Phase V Annexation Project XII Area 26 Cliffdale West Subdivision - Supporting Documentation