TO: Mayor and Members of City Council
THRU: Jodi Phelps, Assistant City Manager
FROM: Jennifer Ayre, MMC, City Clerk
DATE: April 13, 2026
RE:Title
Approve City Council Policies Review Committee Recommendations to City Council Policies 115.15, 135.1, and 155.2Title
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COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal III: A city invested in Today and Tomorrow
Executive Summary:
The City Council Policies Review Committee met on Thursday, March 19, 2026. During the meeting the Committee unanimously approved revisions to three Council policies.
The Committee Members are Mayor Pro Tem Derrick Thompson (Chair), Council Member D.J. Haire, and Council Member Stephon Ferguson
Background:
Staff presented City Council Policy 115.15 - Mayor and City Council Protocol and Code of Conduct, 135.1 - Outside Organizations Funding, and 155.2 - Surplus Property - Disposal of Property Valued at Less than $30,000.00. Policy 115.15 was created on April 8, 2013, with revisions in 2023 and 2025. Policy 135.1 was created on January 23, 1995, and has never been revised. Policy 155.2 was created on June 6, 1983, with revisions in 2006.
Issues/Analysis:
City Council Policy 115.15 - Mayor and City Council Protocol and Code of Conduct
The recommended change is to add a paragraph at the beginning of the policy stating "information or research requiring staff time of more than one hour requires a City Council Agenda Item Request and consensus of City Council."
City Council Policy 135.1 - Outside Organizations - Funding
The recommended changes include:
* Section I outlines the purpose and intent of this policy. The City does not give out grants; rather, it contracts with private organizations to carry out public purposes.
* Section II defaults to the Internal Revenue Service's (IRS) definition of what a nonprofit is and now refers to them as nonprofit community partners, explains what the General Fund is and the ...
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