TO: Mayor and Members of City Council
THRU: Jeffrey Yates, ICMA-CM Assistant City Manager
FROM: Willie Henry, Chief Information Officer
DATE: November 9, 2026
RE:Title
Approve Sole-Source Procurement and Three-Year Agreement with Esri for Geographic Information System (GIS) Software and Services ($390,783).
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COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal V: Financially Sound City Providing Exemplary City Services. The agreement supports reliable, coordinated City services by maintaining the geographic information system (GIS) used for infrastructure management, public safety, permitting, service delivery, and public access to information. Enterprise licensing also provides a consistent technology platform across departments and reduces the administrative burden of maintaining separate software licenses.
Executive Summary:
The Information Technology Department requests that City Council approve a sole-source procurement from Environmental Systems Research Institute, Inc. (Esri) and authorize a three-year Small Government Enterprise Agreement for GIS software, maintenance, technical support, and 30 training days per year. The total agreement amount is $390,783, payable in annual installments. FY 2027 funding of $128,541 is available in the adopted budget; payments in FY 2028 and FY 2029 are subject to future appropriations.
GIS is the City’s central mapping and location-data platform. It supports the public Open Data Portal and location-based functions used by the online development portal (IDT), Cityworks, and other City applications. Esri’s July 13, 2026 letter identifies the company as the sole domestic provider of this particular government enterprise agreement, including associated deployment rights and maintenance.
Background:
The City has maintained an Esri enterprise agreement since 2012. GIS associates information about streets, properties, facilities, utilities, and other a...
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