TO: Mayor and Members of City Council
THRU: Marion J. Noland, Interim CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: April 10, 2023
RE:
Title
Bid Recommendation - Clarify Pole Mount Distribution Transformers Contract Calendar Year 2023 Quantities
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Clarify approval of award for the purchase of Pole Mount Distribution Transformers Contract Calendar Year 2023 to WESCO Distribution, Inc., to specify that the award allows PWC Staff to increase the order quantities consistent with the bid documents.
Background:
The Fayetteville Public Works Commission, during their meeting on March 22, 2023, clarified approval of award for the purchase of Pole Mount Distribution Transformers Contract Calendar Year 2023 to WESCO Distribution, Inc., to specify that the award allows PWC staff to increase the order quantities consistent with the bid documents. The Commission requests City Council to approve this clarification as presented.
Bids were received January 5, 2023, as follows:
BIDDERS MANUFACTURER TOTAL COST DELIVERY
WESCO Distribution Inc GE/Prolec $382,750.00 26 Weeks
Clayton, NC
Issues/Analysis:
The Commission awarded the purchase of Pole Mount Distribution Transformers Contract Calendar Year 2023 (PWC2223023) to the lowest, responsive, responsible bidder, WESCO Distribution Inc., Clayton, NC during its regularly scheduled meeting on January 25, 2023. The bid documents provided notice to all bidders that "During the term of the Contract, PWC reserves the right to request increases or decreases to estimated quantities for Vendor's consideration. PWC also reserves the right to place order quantities in excess of guaranteed amounts should Vendor have production capacity." PWC staff has confirmed that WESCO has additional production capacity....
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