TO: Mayor and Members of City Council
THRU: Jeffrey Yates, Assistant City Manager
FROM: Amanda Mott, Assistant Chief Financial Officer Financial Reporting
DATE: October 12, 2026
RE:Title
Approve the Code Enforcement Collections Framework and Adopt a Resolution Authorizing Accounting Write Offs and Limited Interest and Penalty WaiversTitle
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COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
The proposed framework supports the goal of a Financially Sound City Providing Exemplary City Services by improving the recovery of public funds, maintaining accurate financial records, and providing a consistent, documented process for property owners to question balances and resolve valid obligations.
Executive Summary:
The City’s records show approximately $3.9 million in outstanding Code Enforcement charges as of July 1, 2026, for lot cleaning, lot clearing, demolition, and related work performed at public expense on private property. The proposed Collections Framework would standardize account validation, property owner inquiries, payment plans, collection efforts, and the annual review of uncollectible balances.
An accounting write-off removes a balance from active accounting records; it does not forgive the debt or cancel collection rights. Staff also recommends granting temporary authority to the City Manager and Chief Financial Officer, acting jointly, to waive legally eligible interest and penalties to facilitate full payment of principal through June 30, 2027. Principal would not be eligible for waiver under this authority.
Background:
When property owners fail to correct qualifying code violations, the City may perform the necessary work and seek to recover eligible costs through the applicable legal process. These charges reimburse public funds spent to address conditions that affect health and safety in the neighborhood.
Older accounts were managed through various processes and financial systems...
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