TO: Mayor and Members of City Council
THRU: Dave Harvell, Consultant
FROM: Jay Reinstein, Assistant City Manager
DATE: June 4, 2018
RE:
Title
Fleet Maintenance Process Update
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 5: Sustainable Organizational Capacity
Executive Summary:
A Fleet Maintenance Committee was established in July 2017 in response to a letter sent by former PWC Chairwoman Shaw to former Mayor Robertson on May 10, 2017 which informed the City of PWC's intent to terminate the existing fleet maintenance agreement effective 6/30/18.
On April 30, 2018, staff provided the Committee with a process update to include next steps, a vendor proposal matrix, and a detailed process timeline. Potential vendors were shortlisted from eight to three on the basis of proposals received and staff was directed to schedule interviews with the three selected vendors: Vector Fleet Management, Serco and First Vehicle Services. The interviews were conducted on May 22 and May 23. Staff will provide an update following those interviews and request direction for next steps.
Background:
The City of Fayetteville and PWC are currently operating under the original 2005 Fleet Services Agreement which is outdated and does not reflect how both parties currently operate and is not consistent with the requirements of the revised charter.
At the May 10, 2017 PWC Commission meeting, the Commissioners requested that City Council make a decision in regard to its intent to continue to participate in fleet maintenance services through PWC. Without a firm commitment from the City, PWC was unable to obligate resources for an expansion of their maintenance facility. The Commissioners voted unanimously, pursuant to Section 4 of the May 31, 2005 Fleet Services Agreement between the City of Fayetteville and the Public Works Commission, to provide notice of their intent to terminate the agreement effective June 30, 2...
Click here for full text