TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, City Manager, ICMA-CM
FROM: Kristoff Bauer, Deputy City Manager
DATE: August 6, 2018
RE:
Title
Fort Bragg Army Community Partnership Program
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goals V & VI: Sustainable Organizational Capacity & Partnerships
Executive Summary:
Fort Bragg kicked off an Army Community Partnership (ACP) program with a conference held on 25 June 2018 (see letter attached). This event utilized a facilitator to explore opportunities to partner with governmental entities to enhance operational efficiency or other improve services on Fort Bragg. A number of opportunities for partnerships including Intergovernmental Service Agreements (“IGSA’s”) for a number of services were discussed.
When last discussed, Council expressed the expectation that Council be consulted in advance of any future discussions regarding partnerships with Fort Bragg. Staff is seeking Council authorization to participate in the ACP process and explore the service areas identified therein.
Background:
The City of Fayetteville worked with Fort Bragg to develop a new contracting methodology for military bases allowing them to contract directly with local governments. Authorized by an act of congress, InterGovernmental Service Agreements (“IGSA’s”) can be directly negotiated and awarded without bid. They are a simplified contracting form exempt from most federal regulation. They were initially authorized for up to five years. The City has two current IGSA’s with Fort Bragg. One for janitorial services and one for maintenance services at the Airborne & Special Operations Museum.
The Garrison requested that the City work with them to explore additional IGSA’s in 2016 relating to solid waste, road maintenance, and PSAP/E911 operations. Staff included some analysis related to this request into the contract with GBB Solid Waste Management Consultants who were already contracted to analyze solid waste operations and outsourcing in response to a Council Initiative. When this issue came to Council, however, the partnership on solid waste was not supported and the consensus of Council was that staff should not engage in any further discussions regarding IGSA’s with Fort Bragg without the prior authorization of Council.
Fort Bragg entered into an IGSA with NC DOT for road maintenance after Fayetteville declined.
Issues/Analysis:
The Garrison is again asking not only the City but other local governments if there are areas appropriate for partnerships. A presentation (attached) was provided at the orientation meeting that describes the ACP project and its justifications. IGSA’s are discussed on slides 9-14. There are two key evolutions of the IGSA process. First, IGSA’s are now authorized for up to 10 year terms. Second, the DOD has analyzed the use of agreements of this kind and are actively seeking additional opportunities to contract with local governments.
The process has been divided into the following working groups:
• Education & Training
• Emergency Services
• Environmental
• Family, Morale, Welfare, and Recreation Services (FMWR)
• Public Works
A follow-up meeting has been scheduled for Aug. 13. Each work group will meet separately to discuss these work areas. Some areas of interest have already been identified by Fort Bragg.
In the preliminary FMWR discussion, Ft. Bragg identified land that could be suitable for the joint development of sports field complex similar to that recently developed with Goldsboro (<http://www.goldsboroparksandrec.com/rec-centers/multisportscomplex/>). A map of the proposed location off of 295 and McArthur Rd. is attached.
Also attached is the preliminary notes from the Public Works Work Group. Preliminary service areas that partnerships with Fayetteville have been identified for consideration include:
• Grounds Maintenance
• Custodial Maintenance
• Solid Waste
• Transit
• Building Maintenance
Other potential partners have been identified for some of these areas.
Budget Impact:
None at this time
Options:
This item is for discussion only
Recommended Action:
Staff is seeking authorization to explore partnerships with Ft. Bragg, including IGSA’s.
Attachments:
Army Community Partnership Invitation
Facilitator Presentation
Map of Ft. Bragg Property Potentially Available for Recreation Development
Public Works Work Group Notes