TO: Mayor and Members of City Council
THRU: Douglas J. Hewitt, ICMA-CM, City Manager
FROM: Kimberly S. Toon, Purchasing Manager
DATE: August 13, 2018
RE:
Title
Bid Recommendation - Ballpark Stadium Signage and Installation Services
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 4: Desirable Place to Live, Work and Recreate
Executive Summary:
Proposals were received for the agreement for the Ballpark Stadium Signage and Installation Services. The lowest responsive, responsible proposal received is from Sign Art, located in Charlotte, NC in the amount of $145,614.00. The staff is seeking Council authorization to award to the low bidder.
Background:
The City has taken on the responsibility of acquiring certain fixtures and equipment needed to completely outfit the stadium for operation directly. This is referred to as “owner provided” or “owner preference” items. These purchases are made outside the construction contract with Barton Malow. The contractor does, however, continue to have an obligation to coordinate the installation of the owner preference items purchase and provided by the City. Stadium Seating is included among these owner preference items.
Issues/Analysis:
An RFP for Stadium Signage and Installation Services was recently advertised by City Purchasing requesting proposals. Twelve proposals were received. (See attached bid summary):
After thorough review and evaluation, the City is recommending this scope of work and contract be awarded to Sign Art, located in Charlotte NC for a not to exceed amount of $145,614.00. This price includes all labor, equipment, materials, scaffolding and hoisting, to complete the Ballpark Signage as well as the payment and performance bonding required for a project this size.
Budget Impact:
CPOA 2018-50 appropriated $37,885,102 for the stadium project. This included an allowance of $3,900,000 for owner preference items. If approved, this contract will be funded from that allowance in the amount of up to $145,614.00.
Options:
-Authorize the City Manager to execute the contract with Sign Art, located in Charlotte, NC to provide the signage installation services for the baseball park construction project.
-Delay action and request additional information or otherwise provide direction to staff.
Recommended Action:
The Staff recommends that Council authorize the City Manager to execute the agreement with Sign Art, located in Charlotte, NC. To provide materials and the installation services in the amount of up to $145,614.00
Attachments:
Bid Tabulation Summary
Sign Art Proposal