TO: Mayor and Members of City Council
THRU: David W. Trego, CEO/General Manager
FROM: Fayetteville Public Works Commission
DATE: September 24, 2018
RE:
Title
Bid Recommendation - Relocation of Electric Transmission and Distribution Facilities - US401 (Raeford Road)
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Relocation of Electric Transmission and Distribution Facilities U.S. 401 (Raeford Road). The recommended lowest responsive, responsible bidder is Lee Electrical Construction, Inc., Aberdeen, NC, in the total amount of $12,024,969.25.
Background:
The Fayetteville Public Works Commission, during their meeting on September 12, 2018, approved the bid recommendation to award the contract for the Relocation of Electric Transmission and Distribution Facilities US401 (Raeford Road Project) subject to the availability of funding and receipt of an approved Utility Relocation Agreement and Notice to Proceed, to Lee Electrical Construction, Inc., Aberdeen, NC, the lowest responsive, responsible bidder in the total amount of $12,024,969.25, and to forward to City Council for approval.
Bids were received on August 28, 2018, as follows:
Bidders Total Cost
Lee Electrical Construction, Inc., Aberdeen, NC $12,024,969.25
Linetec Services, LLC, Alexandria, LA $13,071,088.00
Issues/Analysis:
This project requires the relocation of transmission and distribution facilities including poles, conductors, guy wires and anchors, roadway lighting transformers and services. Facilities are being relocated at the request of the North Carolina Department of Transportation (NCDOT) and the City of Fayetteville to accommodate the widening of Raeford Road from Hampton Oaks Drive to Fairway Drive.
This project was first bid with a closing date of August 16, 2018, and only two bids were received. Subsequently, the project was re-bid, via Addendum 5, with a closing date of August 28, 2018, and again two bids were received. When the bids were opened Lee Electrical’s bid was $12,024,969.25 and Linetec Services sealed bid was $11,784,243.00. With their acknowledgement of Addendum 5, their pricing on labor units be increased by 12.5% (and mobilization, demobilization, and traffic control rates would not be adjusted). Accordingly, Linetec’s bid price was adjusted and their evaluated price was $13,071,088.00.
Budget Impact:
PWC funds expended for the Relocation of Electric Transmission and Distribution Facilities U.S. 401 (Raeford Road) Project will be reimbursed by the North Carolina Department of Transportation. The contract will not be awarded for this work until receipt of an executed Utility Relocation Agreement (URA) and Notice to Proceed from the North Carolina Department of Transportation. The projected contract will be in the amount of $12,024,969.25, subject to availability of PWC funding.
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the contract for Relocation of Electric Transmission and Distribution Facilities U.S. 401 (Raeford Road) to Lee Electrical Construction, Inc., Aberdeen, NC, the lowest responsive, responsible bidder in the total amount of $12,024,969.25.
Attachments:
Bid Recommendation - Relocation of Electrical Transmission and Distribution Facilities U.S. 401 (Raeford Road)