TO: Mayor and Members of City Council
THRU: David W. Trego, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: September 24, 2018
RE:
Title
Bid Recommendation - Highway #401 North Water Improvements: Contract 1
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Highway #401 North Water Improvements: Contract 1. The recommended lowest responsive, responsible bidder is Sanford Contractors, Inc., Lemon Springs, NC, in the total amount of $1,363,575.17.
Background:
The Fayetteville Public Works Commission during their meeting on September 12, 2018, approved the bid recommendation to award the contract for the construction of Highway #401 North Water Improvements: Contract 1 to Sanford Contractors, Inc., Lemon Springs, NC, the lowest responsive, responsible bidder in the total amount of $1,363,575.17 and to forward to City Council for approval.
Bids were received on August 23, 2018, as follows.
Bidders: Total Cost:
Sanford Contractors, Inc., Lemon Springs, NC $1,363,575.17
Odell Smith & Sons Construction, Spring Lake, NC $1,571,836.00
Wells Brothers Construction, Turkey, NC $1,587,918.48
Sandy’s Hauling & Backhoe Service, Roseboro, NC $1,710,652.50
S & L Contracting, Wadesboro, NC $1,808,239.50
Issues/Analysis:
Plans and specifications were requested by seven (7) contractors with five (5) contractors responding. Examination of the complete bid packages determined that none of the five bidders provided all the requested documentation for previous experience and qualifications. However, the project low bidder, Sanford Contractors has completed similar utility projects for PWC in recent years and is presently working to complete the Phase 5 (Area 18, Section 2) Annexation and the Market House Water Main Replacement projects. PWC is familiar with the experience and qualifications of Sanford Contractors, and their work on PWC projects to date. Water Resources Engineering Department recommends waiving the irregularities (i.e., informalities) of all of the bids regarding documentation of bidder experience and qualifications, which are immaterial under the circumstances of this bid.
Budget Impact:
FY2019 CIP WS-42 - US401 North Water Improvements - $2,500,000.00 was budgeted for construction of this area.
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the contract for construction of Highway #401 North Water Improvements: Contract 1 to Sanford Contractors, Inc., Lemon Springs, NC, the lowest responsive, responsible bidder in the total amount of $1,363,575.17.
Attachments:
Bid Recommendation - Highway #401 North Water Improvements: Contract 1