TO: Mayor and Members of City Council
THRU: Telly Whitfield, Ph. D., Assistant City Manager
FROM: Tracey Broyles, Budget and Evaluation Director
DATE: November 13, 2018
RE:
Title
Adoption of Budget Ordinance Amendment 2019-5 (Carryover of Encumbered, Assigned and Donated Funds from Fiscal Year 2018 and Other Items)
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal V: Sustainable Organizational Capacity
- Objective A: To ensure strong financial management with fiduciary accountability
Executive Summary:
Budget Ordinance Amendment (BOA) 2019-5 will appropriate $4,031,117 across several annually budgeted funds for outstanding purchase orders and contracts; $17,508 in the General Fund for unspent donation proceeds; and $1,770,854 for specific items for which funding was assigned (designated) at the close of fiscal year 2017-2018 for the General Fund. Funding for these expenditures was included or available in the fiscal year 2017-2018 budget. These appropriations will be funded by fund balance or net asset appropriations for the various funds.
A portion of the funding assigned (designated) in the General Fund is for funding for Transit grant local match funding. Those funds ($154,108) will be transferred to the Transit Operating Fund to flow to the project fund appropriations.
Additional appropriations are also proposed for two Hurricane Matthew recovery expenditures that were budgeted during fiscal year 2017-2018 but were not completed. Those appropriations total $24,523 for the General Fund and $1,932 for the Environmental Services Fund and are to be funded by the Federal Emergency Management Agency (FEMA) and the State of North Carolina.
Background:
Routinely, the City issues purchase orders or contracts for various items in the budget (i.e. equipment and services) but does not receive them by the June 30 fiscal year end date. The City may also fund items in the current fiscal year, but for v...
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