TO: Mayor and Members of City Council
THRU: David W. Trego, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: November 26, 2018
RE:
Title
Bid Recommendation - Prefabricated Relay Control House for Fenix Substation #2
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Prefabricated Relay Control House for the Fenix Substation No. 2. The recommended lowest responsive, responsible bidder is VFP, Inc., Salem, VA, in the total amount of $188,693.00.
Background:
The Fayetteville Public Works Commission during their meeting on November 14, 2018, approved the bid recommendation to award the purchase and delivery of a Prefabricated Relay Control House for the Fenix Substation #2 to VFP, Inc., Salem, VA, the lowest responsible, responsive bidder, in the total amount of $188,693.00. The Commission also approved to forward this recommendation to City Council for approval.
Bids were received on October 25, 2018, as follows:
Bidders Total Cost
VFP, Inc., Salem, VA $188,693.00
Issues/Analysis:
This procurement is for the purchase of prefabricated equipment (this is not construction or repair where a minimum of three bids would have been required). The anticipated cost was expected to exceed $90,000.00 and the bid was formally advertised. Since this procurement is for the purchase of equipment, no minimum number of bids is required. Notice of the bid was advertised through our normal channels on October 8, 2018. Only one vendor, VFP, Inc., Salem, VA, submitted a bid. Because this is a purchase contract, award can proceed based upon the determination that the single bid received was responsive and responsible.
Budget Impact:
Funds are budgeted in EL34-Fenix Equipment Upgrade (CPR1000059)
Options:
N/A
Recommended Action:
The Fayetteville Public...
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