TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, City Manager ICMA-CM
FROM: Kristoff Bauer, Deputy City Manager
DATE: November 26, 2018
RE:
Title
Fleet Maintenance Vendor Contract Award and Adoption of Budget Ordinance Amendment 2019-8 to Re-establish the City's Fleet Maintenance Internal Service Fund and Appropriate Funds for Projected Fiscal Year 2019 Expenditures
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 5: Sustainable Organizational Capacity
Executive Summary:
On May 10, 2017, the City received a letter from PWC stating their intent to terminate the existing fleet maintenance agreement effective June 30, 2018. This deadline was subsequently extended to June 30, 2019. The City's efforts to find a replacement service provider have culminated in two "last, best, and final" proposals from well qualified vendors. Council action is needed to authorize the execution of a service contract with the recommended vendor (Vector) and to adopt Budget Ordinance Amendment 2019-8 to re-establish the City's Fleet Maintenance Internal Service Fund and appropriate $300,000 to support start-up costs in Fiscal Year 2019.
Background:
The City of Fayetteville and PWC are currently operating under the original 2005 Fleet Services Agreement which is outdated and does not reflect how both parties currently operate and is not consistent with the requirements of the revised charter.
At the May 10, 2017, PWC Commission meeting, the Commissioners requested that City Council make a decision in regard to its intent to continue to participate in fleet maintenance services through PWC in response to a proposal developed by PWC staff to invest in significant capital improvements to the existing maintenance facility. Without a firm commitment from the City, PWC was unable to obligate resources for that expansion. The Commissioners voted unanimously, pursuant to Section 4 of the May 31, 2005, Fleet Service...
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