TO: Mayor and Members of City Council
THRU: David W. Trego, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: March 25, 2019
RE:
Title
Bid Recommendation - Scotsdale Water Main Replacement
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the Scotsdale Water Main Replacement Project. The recommended lowest responsive, responsible bidder is Sandy’s Hauling & Backhoe Service, Inc., Roseboro, NC, in the total amount of $809,685.00.
Background:
The Fayetteville Public Works Commission during their meeting on March 13, 2019, approved the bid recommendation to award the contract for the Scotsdale Water Main Replacement Project to Sandy’s Hauling & Backhoe Service, Inc., Roseboro, NC, the lowest responsive, responsible bidder in the total amount of $809,685.00. The Commission also approved to forwardthis recommendation to the City Council for approval.
Bids were received on February 19, 2019, as follows:
Bidders Total Cost
Sandy’s Hauling & Backhoe Service, Inc., Roseboro, NC $ 809,685.00
BridgePoint Civil, Goldsboro, NC $1,155,000.00
Garney Companies, Inc., Cary, NC $1,372,103.00
Sanford Contractors, Lemon Springs, NC $1,436,695.33
Odell Smith & Sons Plumbing Co., Inc., Spring Lake, NC $1,544,322.00
Note: This project consists of installing new eight inch ductile iron pipe and two inch polyvinyl chloride water main, valves, hydrants, blow-off assemblies, service connections, as well as the abandonment of the existing six inch and two inch water mains. Work shall include trenchless pipe installation methods where specified, post-inspection of the replaced mains, and all other items necessary to provide a complete project.
Issues/Analysis:
This project was advertised on January 23, 2019. Amendment No. 1 was issued February 12, 2019. This amendment included the sign-in sheet and Pre-Bid Meeting Notes held on January 29, 2019, Bidder Qualification form, Revision of Section 00300- Bid Proposal, and a list of questions received with the responses. Amendment No. 2 was issued on February 14, 2019. This amendment was to provide clarification for the warranty period. When the bids were opened Sandy’s Hauling & Backhoe Service, Inc., Roseboro, NC, was the lowest responsive, responsible bidder. SDBE: No SDBE was listed in the bidder’s proposal. Local: The bidder intends to subcontract with Suntree Landscaping, Fayetteville, NC, for the sod installation for $165,000.00.
Budget Impact:
The Scotsdale Water Main Replacement Project is a budgeted item in FY2019 CIP, WS 54 (CPR1000396). This is a bond funded project and there are sufficient funds available.
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council award the contract for the Scotsdale Water Main Replacement Project to Sandy’s Hauling & Backhoe Service, Inc., Roseboro, NC, the lowest responsive, responsible bidder in the total amount of $809,685.00.
Attachments:
Bid Recommendation - Scotsdale Water Main Replacement Project